Accounts Officer/Bookkeeper

MCA Architects is a well-established architectural practice based in Sydney with an award-winning portfolio across various construction sectors including Education, Laboratories, Healthcare, Heritage, Churches, and Residential.

Our growing, vibrant team enjoys a family atmosphere, with a passion to deliver quality architecture and interior designs that satisfy our clients and endure the test of time. Our team is expanding, and our firm is emerging as a strong, reliable name in the Education, Health, and Specialist Laboratory sectors.

We prioritise cultivating a distinguished reputation as an employer of choice, recognising that the quality of our work is intricately tied to the calibre of our team members.

We nurture an environment that embraces diversity and inclusivity, valuing many perspectives and ideas. This ethos fosters innovation and creativity, honouring each other's accomplishments and significant milestones. Moreover, we actively seek opportunities to foster connections and collaboration among our team members.

This is a transitional role as our accounts officer is retiring. You will receive training at the beginning of your tenure until everything is settled to transition your responsibilities smoothly. We aim to migrate all manual tasks to Xero.

As a Part-Time Accounts Officer, you'll play a crucial role in assisting with financial processes with precision and efficiency. Reporting to the Director and an external Accounts consultant, you will be responsible for managing day-to-day accounts, bookkeeping, and payroll independently. 

Role is three (3) days a week. Experience with Xero is essential.

Accounts Receivable:

• Generating invoices to clients for payments
• Track expenses and process expense reports
• Post transactions to journals, ledgers, and other records
• Reconcile accounts payables and receivables 
• Account analysis and produce monthly reports, assist with month-end reconciliation

Accounts Payable:

• Processing bills
• Processing supplier invoices
• Processing staff expenses
• Processing credit notes and other data entries
• Collection of overdue accounts;

Payroll:

• Process payroll for over 12 permanent/casual employees, interpreting multiple established awards.
• Reconciliation of employee timesheets.
• Manage end-to-end payroll process including onboarding and terminations.
• Manage inquiries regarding payroll.
• Assist in tracking and managing employee leave requests, including vacation, sick leave, and other absences.

Bookkeeper:

• Bank Reconciliations 
• Report Weekly Cashflow to the Director
• Be able to produce monthly, quarterly and year end financials reports.
• Prepare Quarterly BAS & GST Reports 
• General data entry
• Monitoring and tracking monthly expenditure.
• Maintain orderly financial filing system
• Assist in month end accounts preparation.
• Responding to customer account queries in a professional and timely fashion.
• Researching and investigating the accuracy of claims

• Competitive salary package
• Belong to a motivated and growing team
• Enjoy an outstanding business culture with a family feel
• Good staff retention
• Convenient location for public transport and to shops etc.
• Post-probation flexibility office/home work (min 2 days in office)

• Minimum 5 years as accounts officer and bookkeeping
• Advanced experience in XERO
• Advanced skills in Microsoft Office, Microsoft Excel and Teams
• Must hold full working rights (Australian citizen or Permanent Resident)
• Excellent verbal and written communication skills
• Highly organised with excellent time management, precise and accurate attention to detail
• Ability to multi-task
• Ability to work autonomously.
• Architecture, Construction or Project-Based experience preferred;
• The desire to work in a fast-paced environment.
• CPA/CA qualification is a bonus

1. Submit a tailored cover letter to MCA Architects outlining your suitability for our practice.
2. Demonstrate at least 5 years of experience as accounts officer and bookkeeping.
3. Demonstrate at least 2 years of experience using XERO

To be considered for this role.