Administration Assistant

POSITION NUMBER
3605
DEPARTMENT
Curriculum Innovation and Teaching Excellence
ROLE TYPE
Non-teaching
JOB TYPE
Full time
CONTRACT
Ongoing
LOCATION
Greensborough
APPLICATIONS CLOSE
09 April 2023
ADMINISTRATION ASSISTANT
Annual Salary $56,788 - $61,320 + Superannuation
Grow your administrative career with Melbourne Polytechnic
MP offer Flexible Working, this role is based out of our Greensborough Campus. We are close to public transport and provide secure onsite parking, onsite Café and local shopping centre a short drive away

About the Organisation:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

About the role:
As the Administration Assistant for the Tech School you will work as part of the dynamic Tech Schools team, working in a flexible and collegiate manner to ensure that policies and procedures are implemented, and that efficient and effective administration is provided and dealings with students, partner schools and stakeholders and the public is professionally undertaken.

You will support in delivering the communication and organizational needs of the Tech Schools, sharing and promoting the programs and achievements of the young people of the North of Melbourne.

Duties:
Assist in the administration of the student engagement within the Whittlesea Tech School, ensuring strong relationships between Tech Schools and partner schools, community, industry and other partners. This includes but is not limited to assisting with enquiries, program information and bookings, follow up enquiries and the collection of feedback data.
Provide high-level customer service to internal and external clients, ensuring that all possible measures are taken to respond to their needs and requests in a timely fashion, disseminating accurate and timely information to internal and external stakeholders and ensure all enquiries are handled with tact and diplomacy.
Establish and maintain positive and beneficial working relationships with stakeholders and departments across the Melbourne Polytechnic and Tech Schools network.
Provide general administrative duties including correspondence, mail merges and mail outs, meeting administration and secretariat duties, resource maintenance, database maintenance, data collation and reporting, office resource management, assist with procurement, prompt payments, processing tax invoices and other assistance as required.

Skills and experience required:
Appropriate vocational or other qualifications and/or extensive experience in administrative support roles.
Demonstrated high standard of administrative and organisational skills including skills in document presentation, drafting and formatting, producing excel spreadsheets, database maintenance, filing and administrative systems maintenance and literacy of the Microsoft Office suite.
Excellent written, oral and interpersonal communication skills and a demonstrated ability, commitment and attitude to effectively communicate and liaise with internal and external stakeholders.
Demonstrated organisational and problem-solving skills, the ability to prioritise, meet deadlines, use tact, diplomacy and maintain confidentiality, be self-motivated and flexible in responding to changing work priorities

How to apply:
Please submit the following documents for your application to be considered

Current CV
Cover Letter
Key Selection Criteria response

Key Selection Criteria can be found in the Position Description at the bottom of our company page - please go to the “apply now” tab to be taken directly to the role on our website. For further information on the role, please contact our Recruitment Team on recruitment@melbournepolytechnic.edu.au please make sure you put the job title and job number in the subject line. We will be shortlisting immediately don’t delay, apply today!

Diversity and Inclusion

Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm.

We promote a workplace that actively seeks to include, welcome and value unique contributions of all people. This means we encourage Aboriginal and Torres Strait Islanders, people with disabilities, LGBTIQ+ and from culturally diverse backgrounds to apply for this job, with age being no barrier.

Vaccination Requirements

The COVID-19 Mandatory Vaccination (Workers) Directions, made under the Public Health and Wellbeing Act 2008 (Vic) and as amended and replaced from time to time (Directions), affect all persons employed or engaged to perform work by Melbourne Polytechnic.

As such, offers of employment from Melbourne Polytechnic are conditional upon the applicant being fully vaccinated against COVID-19 or medically exempt and providing satisfactory evidence of the same.

Microsoft Office