Administration Officer

Job description

Agency Department of Corporate and Digital Work unit Across Government Contracts

Development

Job title Administration Officer Designation Administrative Officer 4

Job type Full time Duration Fixed for 12 months

Salary $71,091 - $81,611 Location Darwin

Position number 20157 RTF 263848 Closing 23/03/2023

Contact officer Kathleen Gray on 08 8999 1705 or Kathleen.gray@nt.gov.au

About the agency https://dcdd.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=263848

Applications must be limited to a one-page summary sheet and a detailed resume

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Under the agency's Special Measures recruitment plan, eligible Aboriginal applicants will be granted priority consideration

for this vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective

Collaborate with the Across Government Contracts (AGC) team members and offer quality administrative support to provide

effective and efficient procurement services.

Context statement

AGC establishes and manages contracts that give NTG Agencies ’ access to commonly required goods and services. The

position will provide quality administrative support with updating website information, administration responsibilities,

contract management and managing general enquiries.

Key duties and responsibilities

1. Perform work assignments to a high standard, engage and participate in continuous improvements, and offer a positive

customer experience.

2. Coordinate enquiries to make sure they are assigned and resolved promptly.

3. Provide administrative support for procurement and contract management processes, including: consolidating and

refining data reports, records management, updating contract intranet pages, minute taking and coordinating meeting

schedules.

Selection criteria

Essential

1. Demonstrated experience in administrative support with highly developed organisation, time management skills and

attention to detail.

2. Ability to develop productive relationships with senior team members and clients to meet shared objectives and achieve

results.

3. Proven capability to determine priorities and resilience to work through challenges, use initiative and meet deadlines.

4. Confident communicator with ability to engage with clients, contractors, and staff from diverse cultures.

5. Sound level of computer literacy and working knowledge of Microsoft Office products, particularly Microsoft Word and

Excel, and ability to use procurement and information management systems.

6. Demonstrated work ethic and attitude which emulates DCDD values of professionalism, accountability, respect, honesty

and innovation.

Desirable

1. Completion of, or willingness to undertake, relevant recognised industry qualifications.

2. Experience with procurement, contract management, staff administration and records management systems.

Further information

The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A

criminal history will not exclude an applicant from this position unless it is a relevant criminal history. When choosing to

apply for this position, the applicant should consider the full requirements of the position in aligning their work experience

and capabilities to this role. Please refer to the Capability Leadership Framework and visit our website at

https://dcdd.nt.gov.au/.

Microsoft Office