Address
Form of work Job Description
Location: Melbourne | Eastern Metropolitan
Job type: Full time
Organisation: Ambulance Victoria
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: AV/1709819
At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to the Victorian public, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.
AV is seeking an experienced Administration Officer to provide Support for our Contracts/Business Performance Team. This is a full time, fixed-term (Until December 2023) position currently based in Blackburn North.
About the role
Reporting to the Senior Manager Contracts & Business Performance, the responsibilities of this position will include, but are not limited to:
Oversee the administrative services for the team and provide timely & effective diary management and co-ordinate and prepare key documentation.
Support the efficient dissemination of information such as policy changes staffing updates, payroll notifications and other documentation to facilitate efficiency.
Develop and maintain accurate documentation e.g. communications plans, stakeholder management plans, etc.
Prepare reporting and financial documentation for the various contract management teams within the contracts & Business Performance Team.
Ensure all outgoing correspondence, reports, submissions and briefings conform to AV's presentation, style, format, and content protocols.
About you
To be considered for this position you will possess:
A tertiary qualification in health, business, finance, human resources, project administrations or related experience in one or more of these disciplines (desirable).
Demonstrated experience and expertise in providing secretarial and administrative support in a business or customer service environment.
Effective interpersonal skills to gain acceptance and support of ideas.
It is expected that you possess demonstrated experience in the development and maintenance of administrative systems with proven experience using word processing and spread sheeting applications including intermediate computer skills and proficiency of Microsoft Office Suite applications. You would also have the appropriate team skills to actively participate as a member of a team and assist others to achieve work goals, along with the ability to operate under pressure in a stressful environment & work effectively within tight timelines with the initiative to ensure issues and ideas are identified and addressed appropriately.
Working at AV
As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.
We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you!
Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including a Police Check.
This position is graded at a Band 4 under the Ambulance Victoria Enterprise Agreement (AVEA) 2020.
How to apply
Applicants are requested to address the selection criteria detailed in the position description and to read the document ‘Applying for a position with Ambulance Victoria' on our careers page. For any queries, please email recruitment@ambulance.vic.gov.au or contact us on 03 9840 3653.
Your application will form an integral part of the selection process and should be of a high quality including:
A covering letter
A resume
A document addressing the selection criteria detailed on the last page of the position description
We request that your application for the Administration Support Officer position is forwarded by 10th April by clicking on ‘Apply online'.
Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au/ to be considered.
Our diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.
