Address
Form of work $71,207 - $77,739 (plus Super)
Edinburgh - SA, Fairbairn - ACT, Fishermans Bend - VIC
The Role
The APS 4 Administration Officer supports the critical functions of business support through the provision of a high level of administrative assistance and customer service. They will be required to have good attention to detail with the ability to adapt to competing priorities and stay focused in a fast paced and changing environment.
The role entails (but is not limited to) providing administrative support including managing, responding and resolving moderately complex tasks (seeking advice and guidance for more complex issues); meeting coordination; secretariat; domestic and international travel coordination; simple procurement; management of one or more group mailboxes, including triaging and tracking requests; training course administration; management of ICT assets disposal; facilities management support; visits and events, publications and records management.
The Administration Officer is a member of a small team, which provides shared administrative and business support functions for a division across several sites around Australia. The Administration Officer is accountable under limited direction to perform and achieve moderately complex procedural, operational, administrative and business support work within an integrated environment. They are to contribute to ongoing continuous improvement activities, including contributing new ideas and identifying opportunities to improve the efficiency of business processes. They are required to have a good understanding of and compliance to relevant legislative frameworks, government decision-making and Defence's mission and policy requirements.
About our Team
In our Administration Team you will work in a small cohesive team contributing your skills and knowledge to support the business functions of the Division. Your contributions will be valued and are important in fostering a learning culture that strives for continual improvement in a respectful and challenging way.
The Administration Team seeks a dynamic and motivated Administration Officer who works collaboratively and strives for continual improvements in the way services are delivered to the Division.
Our Ideal Candidate
Our ideal candidate for this role will have had recent experience in administrative support roles. With an eye for detail, they will be able to demonstrate initiative in managing competing priorities; be expected to plan and complete moderately complex administrative support activities and tasks; resolve business issues as they arise, and under limited direction, respond to changes in stakeholder needs and expectations to achieve outcomes.
They will:
be self-motivated, committed and possess strong communication, organisational and interpersonal skills;
be accountable to contribute towards their ongoing self-improvement and professional development;
work collaboratively in a team based environment actively participating in and contributing to team meetings and exchange information to support the work area and team objectives;
have the ability to be flexible and agile;
have the ability to build and maintain successful working relationships with stakeholders at all levels and work collaboratively in an integrated environment;
take the initiative to progress work to meet business objectives, recommend solutions for issues impacting on the achievement of desired outcomes and seek advice and guidance on more complex issues;
demonstrate attitudes and behaviours responsive to workplace change (including participates in and encourages others to participate in change and contribute to successful outcomes);
have the ability to work independently, professionally handle sensitive data and information; and
have experience in the use of IT to support administrative tasks are considered essential for success in this role.
