Address
Form of work Job Description
Location: Geelong
Job type: Full time / From 24/04/2023
Organisation: Education and Training
Salary: Salary not specified
Occupation: Education and Training
Reference: 1337107
Selection Criteria
SC1 Demonstrated knowledge of CASES21 finance processes and reporting, Recruitment Online and EduPay.
SC2 Demonstrated knowledge of Human Resources Management practices includes knowledge of employment conditions and personnel matters relating to the range of staff employed within the School. Also, provide demonstrated experience in negotiating and managing both contracts and service agreements.
SC3 Demonstrated high level communication and interpersonal skills and a proven capacity to utilise technology. Demonstrated ability to work as part of and contribute to the development of the Administration Team and ensure all key personnel, the Business Manager and Principal are kept informed of business management related content.
SC4 Demonstrated outstanding administration skills and abilities with a demonstrated ability to effectively time manage, establish priorities and procedures
SC5 Demonstrated commitment to professional learning and growth and possess the knowledge and expertise necessary to carry out the responsibilities of the position, including qualifications.
Role
Attendance for this position is LPA (Leave Purchase Allowance) of 30 days - 52/52.
Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.
Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.
Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Human Resources/EduPay/ROL
Assist in Developing and implementing human resource planning, strategies, record keeping procedures and guidelines.
To process employment vacancies on ROL and process contracts/offers of employment.
To distribute necessary proformas to principals and selection panels, ensuring all necessary documentation required is received to enable the HR Department to generate letters of offer.
Mange hires of new staff to the school and ensure the accuracy of data at all times
Monitor and manage all staff leave entries
Enter all personnel transactions in a timely manner
Manage and maintain and validate all payroll processes on eduPay
Claiming of staff short term leave reimbursements
Provide staff information in varying formats to the Principal.
Peruse the Department of Education mail for updated material/advice regarding policy and procedure and guidelines
Provide authoritative advice to the leadership team on support structures and work practices.
Attend professional development and acquaint yourself with policy updates as required
Local Payroll
Mange hire of CRT/ES Relief staff
Processing of the fortnightly local payroll in a timely, accurate manner
Review procedures as required
Process journals for accurate budget costing
Financial Management
Contribute to the financial decision making process of the School and ensure all funds are correctly accounted for in accordance with DET & School Regulations.
Assist in preparing annual budgets (in consultation with Principal and Leadership). Monitor and assist in managing budgets on a monthly basis.
Assist in the provision of budgetary information to Domain leaders in a timely manner and advice on spending against budgets in respect to faculties, programs and other school projects
FBT & GST requirements and reporting
Manage Petty Cash
Manage the Accounts Payable Function including the following:
Process purchase orders/invoices/refunds/payments
Process new suppliers and trades
Statement reconciliations
Providing ad hoc support to Program Coordinators
Ad-hoc duties as required
Taxation
Assist in monitoring and managing the Schools Cash Flow
Manage the School Purchasing Cards processes and policy
Undertake all banking duties including required transfers, reconciliations and reporting.
Assist with End of Month and End of Year Procedures and Reporting
Process BAS
Assist in Developing and implementing financial policies, procedures and guidelines
Administration
Assist with Principal Team where required
Undertake other duties relevant to the field of responsibility as requested by the Business Manager or the Principal Team
Comply with the School’s policies and procedures
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx
DET Values
The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx
Other Information
WHEN ATTACHING DOCUMENTS THROUGH RECRUITMENT ONLINE, COULD YOU POSSIBLY DO THE FOLLOWING:
Upload all documents as one attachment (e.g. Cover Letter/Resume/KSC) in PDF format
Name the Document as your own name (e.g. JOHN CITIZEN)
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Belmont High School is a large single campus co-educational secondary school south of the Barwon River in the regional city of Geelong with enrolments of 1268 students. We share boundaries with Roslyn Primary School and the Barwon Valley School (a specialist setting) and have had increasing cooperation and sharing with both in recent years. Camp programs operate at the school owned Tanybryn Campsite in the beautiful Otway Ranges. We have onsite access to BioLAB (the Victorian BioScience Education Centre) that specializes in human performance and sport.
A vertical House (pastoral care) system operates for all year levels and is pivotal in delivering management, leadership and wellbeing for students and teachers. The Year 9 Strive Program also supports pastoral care for students with the provision of a significant teacher, and community and pathways based curriculum, as well as a camping program. We are an RTO to support the delivery of VET programs at the school for our own and other school students and offer students VCE and VCE Vocational Major programs.
Significant leadership opportunities for students at both junior and senior levels of the school exist and an extensive co-curricular program supported by teachers exists to value add to students’ experiences. This includes many opportunities for overseas travel increasingly with a community focus, including World Challenge. The school has also consistently been the top school in the Geelong region in inter school carnivals and team sport and has a very large and successful music and performance program.
The student population has become more culturally diverse over the past five years. The international student program adds to the cultural mix with students beginning their study in Australia with a school based EAL program in our English Language Centre prior to studying at appropriate year levels with mainstream students
We have experienced continued growth in enrolments as a result of interest in our programs, and pathways at the senior end of the school as well as our growing international fee paying program.
The school is accredited to offer a Select Entry Accelerated Learning Program, which has now operated for a number of years, and the school operates a student support centre for funded and unfunded students who require additional literacy and numeracy support. The Middle Years program caters for students in Years 7 and 8 and provides an innovative and engaging curriculum and pedagogy with a literacy and numeracy focus and individual learning plans for students. We offer two languages (Italian and Indonesian) both of which are growing in enrolment and both of which have sister school partnerships that see reciprocal visits.
A small but active parent association conduct monthly meetings that see guest speakers from program areas in the school give regular presentations, and our School Council regularly sees the need for an election. To support our students we employ a Mental Health Practitioner as part of our Student Wellbeing Team. A Health Centre staffed by a Nurse is also connected to the student wellbeing area.
The Leadership consists of the Principal and 3 Assistant Principals with discrete portfolios and 12 Educational Leaders – 8 House Leaders and 4 Leaders of Learning. All Educational Leaders have a shared responsibility for addressing the goals of the AIP and SSP.
