AddressThe OrganisationOur client is a global funds management business dedicated to excellence and innovation. They pride ourselves a commitment to delivering exceptional services to their clients and maintaining a dynamic and inclusive workplace.
This role is being offered on a part time arrangement 3-4 days per week.
The Role
The Assistant Company Secretary will assist the Company Secretary in ensuring that the company complies with legal and regulatory requirements and maintains high standards of corporate governance.
Key Responsibilities
- Assist in the preparation and distribution of board meeting agendas, minutes, and other documentation.
- Maintain and update statutory books and records, including registers of members, directors, and secretaries.
- Ensure compliance with relevant statutory and regulatory requirements, including filing annual returns and other necessary documents with regulatory bodies.
- Support the organisation of the Annual General Meeting (AGM) and other shareholder meetings, including preparing notices, proxies, and resolutions.
- Assist in the drafting and review of corporate governance policies and procedures.
- Coordinate with internal and external stakeholders, including directors, auditors, and regulatory authorities.
- Provide administrative support to the Company Secretary and the Board of Directors as needed.
- Monitor changes in relevant legislation and the regulatory environment and advise on their impact on the company.
- Manage and maintain corporate records and documentation, ensuring accuracy and confidentiality.
- Bachelor’s degree in Law, Business Administration, or a related field.
- Experience in an Assistant Company Secretary or Board Secretariat role with an ASX listed business.
- Strong understanding of corporate law and regulatory requirements.
- Excellent organisational and time management skills with the ability to prioritise tasks and meet deadlines.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- High level of integrity and ability to handle confidential information discreetly.
