AddressOne of our cultural mindsets is authentic dialogue and authenticity; Bring your authentic self to work at Engineers Australia!
We offer meaningful, purpose-driven work. Our people work to support the engineering profession that shapes the very world we live in. With more than 116,000 members, Engineers Australia is the voice of the profession, and we need you to help us drive mutual value for our members and industry partners.
About the role
As the Assistant Company Secretary, you will provide governance, high level administrative, project and secretariat support to the Governance & Legal team and ensure a high quality of services to all stakeholders.
In this role you will you will:
- Primary contact for Board sub-committee and subsidiary board chairs.
- Manage and plan meeting logistics across all state and territory offices.
- Prepare and finalize agendas with management and relevant chairs.
- Ensure timely distribution of high-quality meeting materials.
- Maintain action item schedules and accurately record meeting minutes.
- Keep statutory records for subsidiaries efficiently.
- Support elections and organization of significant meetings like the AGM.
- Stay updated on corporate governance standards and trends.
- Deliver corporate governance training and provide ad-hoc legal advice.
- Develop and amend governance documentation and procedures.
- Analyze regulatory developments and compile governance reports for the Annual Report.
- Enhance governance practices through business partnerships.
- Coach and support skill development in colleagues.
*Please refer to the supporting documents for the full success profile.
Here’s what we’re looking for
- 3+ years prior company secretariat experience, preferably within a public company or membership association.
- Tertiary qualification in law or other business-related discipline
- Graduate Diploma of Applied Corporate Governance or other relevant professional qualification.
- Strong interpersonal, communication (written and verbal) and relationship skills.
- A proven team player and networked thinker with a capacity to liaise respectfully and effectively with stakeholders and build strong and sustainable professional relationships within Engineers Australia and across its diverse workforce.
- Highly organised, strong time management skills, and the ability to prioritise work appropriately and successfully manage competing priorities and deadlines with minimal supervision.
- Confident, highly professional, and effective communication (written and verbal)
- Highly self-motivated, a growth mindset and a desire to learn and continuously improve.
People are at the heart of what we do and why we do it. Here’s how we look after our people:
- Enjoy competitive remuneration and salary packaging that recognises your expertise and contributions
- Generous paid leave options including 15 days of Personal Leave and 3 days of Life Leave
- Achieve a healthy work-life balance with hybrid working and a 35-hour week, ensuring your personal well-being complements your professional fulfillment
- Unlock career growth prospects, as we invest in you and provide avenues for advancement in EA.
- A diverse, inclusive, and supportive team culture that supports you to lead and achieve.
Ready to apply?
Click ‘Apply Now’ to submit your cover letter and resume by COB 06 June 2024.
Please note that this position is subject to both a National Police Check and Reference Check. Successful candidates will be required to undergo these checks as part of the recruitment process. The outcomes will be considered in accordance with the requirements of the position, and Engineers Australia' s policies.
Diversity, inclusion and your privacy:
Engineers Australia embraces diversity, inclusion and belonging and are committed to building a team that represents the communities that we live in and creating a safe inclusive environment for our people. We are a flexible workplace, please talk to us about your flexible working needs during our recruitment process. Our commitment to inclusivity means that we will work with you to ensure that your experience with us is accessible and welcoming. If you need any reasonable accommodation to fully participate in the job application, interview process, or to perform essential functions of the role, please know that we are here to support you. Please feel free to reach out to our People Team at **@engineersaustralia.org.au , our dedicated point of contact for all accommodation-related matters. We welcome applications from everyone, including people with disabilities, mature age and young job seekers, members of the LGBTI+ community, Aboriginal and Torres Strait Islander people and other culturally diverse backgrounds.
At Engineers Australia, we believe that diversity and inclusion are essential for our success. We look forward to welcoming candidates from all backgrounds and providing necessary support where needed to ensure a level playing field for all applicants.
Please visit Engineers Australia’s website to view our Privacy Policy in relation to the collection of candidate information: https://www.engineersaustralia.org.au/privacy-policy
Thank you for considering a career with us.
