Address
Form of workDivision: LRLS Law Reform & Legal Services
Location:
Parramatta, NSW, AU, 2150
Req ID: 59379
Assistant Coordinator
Clerk Grade 5/6
Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!
Temporary opportunity with potential to become ongoing (35 hpw)
Location: Parramatta with flexible work arrangement and Hybrid Model
Clerk Grade 5/6, Salary ($89,707 - $98,982), plus employer’s contribution to superannuation and annual leave loading
Your role
This opportunity is to join the Briefings, Correspondence and Allocations Management team, which involves high volume coordination across the Department, its divisions, and agencies. The team is close-knit, change agile and has developed a reputation for providing exemplary customer service to all.
What you’ll do
The Assistant Coordinator reports to the Senior Coordinator and is deeply involved in the daily operations across the team. You will be handling sensitive documents from the public as well as within Government, and will be expected to use your discretion, judgement and diplomacy throughout.
Register, allocate, track and report on matters, including following up and negotiating with Divisions / Districts for the provision of information and advice to enable on time delivery of material and to enable follow up and escalation, as necessary
Assist with the preparation of accurate, well written quality correspondence and advice fir Ministers across a broad range of sensitive issues
Monitor mailboxes for new requests and matters complete, and distribute to the relevant team for action
Monitor and review systems and processes to ensure effective maintenance of information and records, evaluate the effectiveness of such systems, and make changes or recommendations for change
Assist with the preparation of accurate performance reports for ministerial offices and senior executives.
What we’re looking for
In addition to meeting the essential requirements, the successful candidate must demonstrate strong capabilities in:
Strong attention to detail
Operational awareness and process compliance
Self-management
Problem solving
Key knowledge and experience
Knowledge of the machinery of government and knowledge of the procedures and systems required for management of ministerial correspondence, briefings and parliamentary material within the Department.
Good written and verbal communication skills, and knowledge of English grammar.
Appointments are subject to reference checks. Some roles may also require the following checks/ clearances:
National Criminal History Record Check in accordance with the Disability Inclusion Act 2014
Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012
Download the role description.
We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.
Are you ready to join us?
Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:
Describe a situation where you faced ambiguity (or even the complete absence) of operating procedures. What actions did you take to address this problem and what was the result?
Describe a time where you had to handle multiple, competing priorities with tight deadlines. What was the situation, the steps that you took and the result?
Applications close 29 March 2023
Got a question?
For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Anna Yang via Anna.Yang@facs.nsw.gov.au
If you’ve got a question about applying or require an adjustment in the recruitment process, please, contact Paola Pina via Paola.Pina@justice.nsw.gov.au
Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
To find out what DCJ are doing to build an inclusive and diverse workforce, visit our careers site.
Other Information
A Talent Pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
Due to the Covid-19 Pandemic some interviews and assessments may be performed using alternative methods. For more information visit Our Process.
Thank you for your interest in this role. We look forward to receiving your application.
