Location: Melbourne | CBD
Job type: Full time / From 01/05/2023
Organisation: Education and Training
Salary: Salary not specified
Occupation: Human Resources
Reference: 1335643
Selection Criteria
Criteria 1 : 'Victorian Public Sector Values' as detailed in Organisational Values section.
Criteria 2 : 'People Management' as detailed in the Required Capabilities section.
Criteria 3 : 'Specialist Expertise for Human Resources' as detailed in the Required Capabilities section.
Criteria 4 : 'Planning and Organising' as detailed in the Required Capabilities section.
Criteria 5 : 'Customer Focus' as detailed in the Required Capabilities section.
Role
Schools Workforce Group provides support and strengthens our schools workforce and, importantly drives the recruitment approach for new school workforce staff who will be joining the government school system.
Schools Human Resources Division (SHRD) provides school workforce supply and demand strategies and initiatives, supports the attraction and retention of teachers in Victorian government schools, provides high quality school HR and recruitment services, and provides policy and employee relations advice.
Schools Human Resource Division:
- supports the Schools workforce and provides consultancy services and client support in the areas of payroll and staff administration, recruitment and HR data analysis and reporting
- provides HR services of recruitment, payroll and reporting support to external clients.
- knowledge of and adherence to the department’s zero tolerance approach to fraudulent and corrupt conduct as it may relate to human resource policies and practices, including personal vigilance and prompt escalation of issues that may require attention and/or follow up
- knowledge of and adherence to the department’s Information Privacy policy as it relates to human resource policies and practices including prompt escalation of issues that may require action
- it is expected that SHRD staff actively seek opportunities for professional learning and development and that they incorporate these learnings into their daily work as a way of optimising performance and motivating others.
Attendance
This role is based in Melbourne CBD, Level 8, 35 Collins Street. The attendance is required throughout the year. The successful applicant will be paid leave purchase allowance and will have four weeks of annual leave to be taken as agreed with the manager.
Responsibilities
KEY ACCOUNTABILITIES
Direction setting and supervision:
- Model departmental Public Sector Values
- Provide employees with the information and guidance required to achieve outcomes and to ensure that these meet compliance requirements
- Clarify priorities and delegate activities to maximise team productivity and achieve quality outcomes
- Monitor team and individual performance and take action to remove obstacles and address issues.
- Clearly define staff roles and performance expectations
- Conduct performance appraisals
- Provide support through timely resolution of professional issues and problems
- Delegate responsibilities that will stretch staff to further their development.
- Identify staff development needs and support and encourage staff to meet their professional goals
- Undertake staff recruitment and selection to meet workforce needs according to HR and merit processes
- Assist staff in the practical application of new skills and knowledge.
- Distribute, schedule, prioritise and monitor the workload within the client team
- Manage team dynamics and role model desired behaviours
- Encourage and motivate team members to achieve high standards of performance.
- Provide expert advice on the appropriate interpretation of department HR policy to team members and other department and external stakeholders
- Provide consultancy advice to senior management on complex HR issues to enable informed decisions to be made (e.g. payroll, leave and other entitlements)
- Prepare reports, briefings and correspondence relating to HR operational issues as required.
- Continuously review and improve HR processes to ensure knowledgeable, flexible and responsive client services by providing expert leadership across a range of HR operational functions
- Analyse and solve complex problems, and act as a point of escalation for issues that are encountered by the team and other stakeholders
- Establish and maintain stakeholder relationships.
Leadership:
- Builds team commitment by demonstrating personal conviction
- Motivates others to deliver against goals
- Translates organisational strategy into meaningful long-term plans and objectives for own area of responsibility.
- Clearly defines role expectations, monitors performance, provides timely and constructive feedback and facilitates employee development
- Ensures staff are effectively deployed through effective workforce planning practices
- Aligns team with the organisational values and goals through effective people management and modelling
- Maximises effectiveness by selecting, developing, managing and motivating a high performing team
- Demonstrated experience in managing a team
- Establishes and maintains relationships with people at all levels.
- Knowledge of contemporary HR theory and practice
- Ability to act as a coach or mentor to own staff and colleagues to support and improve their HR practice, professional development and work effectiveness.
- Establishes systems and procedures to guide work and track progress
- Identifies processes, tasks and resources required to achieve a goal
- Recognises actual and potential barriers and finds effective ways to deal with them
- Sets clearly defined objectives and priorities and operates accordingly, reviewing and adjusting as required.
- Edits written communications to ensure they contain the information necessary to achieve their purpose
- Ensures appropriate style and formats are used
- Prepares complex briefs, letters, emails and reports using clear, concise and grammatically correct language.
Developing Others:
- Actively seeks to improve others’ skills and talents by providing constructive feedback, coaching and training opportunities
- Appropriately delegates responsibilities to further the development of others
- Empowers others by investing them with the authority and latitude to accomplish tasks.
- Accepts changed priorities without undue discomfort
- Adaptable
- Open to new ideas
- Recognises the merits of different options and acts accordingly.
- Proactive and self-starting
- Seizes opportunities and acts upon them
- Takes responsibility for own actions.
- Actively seeks to meet customer needs
- Committed to delivering high quality outcomes for clients
- Listens to customers
- Seeks ways to improve services.
Desirable : Relevant tertiary qualification in Human resource management and/or related discipline.
EEO AND OHS Commitment
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx
DET Values
The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx
Other Information
- Applicants should keep a copy of the position description as it cannot be accessed once the job has closed.
- Candidates are advised that the key selection criteria must be addressed. Visit http://www.careers.vic.gov.au/vacancies/tips-for-applying for guidelines and tips for applying for government positions and addressing key selection criteria.
- The Department of Education and Training (DET) is an equal opportunity employer and is committed to diversity. The Department welcomes applicants from a diverse range of backgrounds. It is our policy to provide reasonable adjustments for persons with a disability. For more information about our policy:
o contact Corporate People Services on (03) 7022 1089.
If you need assistance or adjustments to fully participate in the application or interview process for this role, please contact the person listed under ‘Position Contact’
- Successful applicants are subject to a satisfactory criminal record check prior to employment. New DET employees are required to meet the cost of the criminal record check.
- If appointed from outside DET, successful applicants will be required to complete a pre-employment health declaration.
- A probationary period of up to 3 months may apply for a person appointed to an ongoing position from outside the Public Service or the Teaching Service.
- All DET employees are required to comply with relevant legislation, including legislation regarding the management of Departmental records, the Code of Conduct for Victorian public sector employees and Departmental policies and procedures in the conduct of their employment.
- Standard public service terms and conditions apply. Information about DET's operations and employment conditions can be obtained from the following websites: www.education.vic.gov.au and www.education.vic.gov.au/hrweb.
- To support DET's commitment to its Environmental Management System, DET employees are expected to act in an environmentally responsible manner at all times.
- For Allied Health employees working in the regions, a current driver's licence is mandatory, and a capacity to access private transport with approved comprehensive insurance cover.
- For regulatory early childhood employees working in the regions, a current driver's licence is mandatory.
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.attendanceaspx
Location Profile
The Department leads the delivery of education and development services to children, young people and adults both directly through government schools and indirectly through the regulation and funding of early childhood services, non-government schools and training programs.
Information about the structure of the Department, including details about each of our Ministers, key staff, regional offices, strategy and annual reports are available at:
http://www.education.vic.gov.au/about/department/Pages/default.aspx
Victorian Public Sector Values
DET employees commit to the public sector values as outlined in Section 7 of the Public Administration Act 2004, DET has adopted these values
For more information on the VPS values, visit: http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx
Other Information
Privacy Notification
We are collecting your personal information for the purposes of processing and considering your application for employment. We will use and disclose the information we collect from you only for these purposes. Unsuccessful job applications are retained for six (6) months and then securely destroyed.
Your personal information is kept secure and confidential and managed in accordance with the Department of Education and Training Information Privacy Policy. If you have any concerns about how your information is being managed or wish to obtain a copy of the Department's Information Privacy Policy please contact Corporate People Services on 9637 3828 or visit our website http://www.education.vic.gov.au/Pages/privacypolicy.aspx