Address
Form of work Legal Secretaries needed – full time hours temporary contract
Your new company
This temporary position will be providing high level secretarial and administrative support to legal practitioners working within the Public Sector.
Your new role
Due to increased activity, you will provide high level Administrative Assistance to busy legal practitioners and will be the first point of contact for clients, the public, legal professionals and staff in other government agencies as well as internal and external stakeholders. You will ensure the smooth running and workflow of information on behalf of the department to all stakeholders.
Your core duties will be providing general support to the office and will include duties such as.
Co-ordinate secretarial and administrative functions for Legal Practitioners
Be the first point of contact between Legal Practitioners and clients, members of the public, legal profession and staff in other government agencies and instrumentalities, and receive all mail and incoming telephone calls on behalf of the department’s in-house legal practice.
VisualFiles capabilities desirable
Provide secretarial and administrative support to the legal practice including:
the maintenance of Legal Practitioners' files within the computer system, resubmit systems, diary and any other systems used for support of the in-house legal practice;
the carrying out of electronic lodgement of application forms for legal assistance, electronic claims on behalf of Legal Practitioners and disbursement invoices and electronic closing of files on completion of each matter;
produce and process confidential documents and correspondence using a broad range of computer software, audio equipment and word processing systems.
Coordination of meetings.
Screen and prioritise incoming calls and emails.
Formatting documentation, handling of general correspondence
Any other ad hoc administration support required
What you'll need to succeed
To be successful, you will be an experienced Legal Secretary or have worked as an Administration Assistant within a law firm with a proven record of supporting legal practitioners, primarily in Family Law. You will have excellent communication skills (both written and verbal), and a proven track record of executive support. You will have excellent time management skills, outstanding attention to detail, and a strong working knowledge of Microsoft Office. You’ll have a high level of initiative, be able to prioritise competing demands and work well under pressure.
What you'll get in return
You will receive an attractive casual hourly rate and work during standard business hours. You will get the opportunity to work semi-autonomously in a small team.
What you need to do now
If this opportunity is of interest to you, please apply now, or contact Peter Sereno at Hays Hobart on 03 6108 5561 or email peter.sereno@hays.com.au
LHS 297508#2782153
