Job no: 512698
Employment type: Ongoing
Categories: APS Level 4, APS Level 5, Administration
About the department
The department plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity. The success of the department helps Australia recover from the economic consequences of COVID‑19 and adapt to its ongoing effects. Through our work, we support the government’s economic recovery plan and help to deliver a better future for all Australians.
About the team
We are Australia’s international trade remedies authority - the Anti-Dumping Commission (the commission). The commission is responsible for undertaking investigations into allegations of unfair trade practices involving goods entering Australia and administering Australia’s anti-dumping legislation. These investigations seek to deliver a level playing field for industry. Professionalism, excellence and independence underpins the commission’s world-class reputation. The commission is structured in two branches, each headed by a Deputy Commissioner (SES Band 1).
The commission is a connected team of professionals with investigative, accounting, auditing, business, legal, economic and international trade skills experience. We are committed to a positive workplace culture and support flexible working arrangements. We embrace diversity and inclusion, and encourage staff to be their authentic self. Our goal is for staff to reach their full potential through engaging work, career growth opportunities, and options for study assistance, training and an internal mentoring program. The commission is part of the Industry, Science and Resources portfolio.
Our ideal candidate
To undertake this role you will be required to demonstrate that you have:
strong communication and interpersonal skills with the ability to liaise effectively at all levels
strong time management and organisation skills and the ability to effectively prioritise tasks
a proactive can-do disposition with a track record of demonstrating initiative
strong Microsoft Office suite skills
the ability to apply a high level of confidentiality, judgement and initiative to all situations
high standards of professional and personal integrity
an ability to work calmly and effectively in a fast paced and dynamic environment
attention to detail.
Previous Executive Assistant (EA) experience is not required if the ideal candidate has the right attitude, personality, and approach.
Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution. Our ideal candidate adds to this culture and our workplace in their own way.
What you will do
This role has two key and equally principal functions: 1) Branch Administrative Coordinator and 2) Executive Assistant, providing high level executive and administrative support to the Deputy Commissioner Investigations at the Anti-Dumping Commission.
Responsibilities of the role may include:
Branch administrative coordination
as a secretariat for the commission’s investigation related decision-making bodies (e.g. coordination of papers, agendas, minutes, and directly liaising with branch directors and staff)
coordination of branch reporting mechanisms to support briefing of the deputy commissioner briefing and their decision-making
tracking branch related action items, which includes liaising with branch directors and staff
provide executive secretarial and administrative support to the senior executive including arranging meetings, email and diary management;
manage deadlines and clearances, on behalf of the deputy commissioners, using judgement to prioritise and ensure timely adherence to timeframes;
build and maintaining relationships with internal and external stakeholder on behalf of the deputy commissioners in line with the APS Values and Code of Conduct and relevant departmental policies;
work collaboratively across the executive team and the commission to support the Deputy Commissioner as required; and
coordinate and prepare correspondence and briefing material as required.
Additional responsibilities for an APS5 candidate may include:
build technical expertise that contributes to business unit outcomes;
mentor and support junior employees to achieve goals by providing guidance and quality assurance;
maintain a well-developed understanding of relevant legislation and policy frameworks;
perform objective and systematic research and analysis to obtain accurate conclusions based on evidence;
writing briefings for the Deputy Commissioner;
network across the department and APS, including having a high level of communication with Senior Executives and the Executive Support Team.
To be eligible for employment in the APS and the department, candidates must be Australian Citizens.
Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.
A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.
How to apply
Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.
Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 5000 characters (approximately 750 words) and should align to the key duties listed above.
Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).
Accessible application documentation is available in other formats on request. Please contact firstname.lastname@example.org or (02) 6276 1235 if you require assistance with your application.
Please refer to our Applying for a position information for additional information on how to apply.
For more information on this vacancy, please contact Isolde Lueckenhausen on email@example.com.
Advertised: 21 Mar 2023 AUS Eastern Daylight Time
Applications close: 10 Apr 2023 11:55 PM AUS Eastern Standard Time
Quality assurance, Microsoft Office