Business Coordinator

Company Description

About Us

Minderoo Foundation is a modern philanthropic organisation. We take on tough, persistent issues with the potential to drive massive change. We incubate ideas and accelerate impact. We push the limits of what is believed possible. Minderoo Foundation is independent, forward thinking and seeks effective, scalable solutions. We are proudly Australian, and one of Asia’s largest philanthropies, with AUD $2.5 billion committed to a range of global initiatives. Our team comprises over 250 employees across seven locations.

Gender Equality is the newest initiative at the Foundation, driven by our determined leadership and partnership to accelerate progress towards a gender equal future. The past two years have seen an unprecedented confluence of energy on this issue, and we have a greater understanding than ever before on the centrality of gender to all development outcomes embodied in the Sustainable Development Goals (SDGs). This new initiative signals our intent to fully maximise our voice and our co-chair’s commitment to accelerate impact so everyone has the opportunity to realise their potential.

Job Description

About the Role

If work for you is about collaboration, organisation, problem solving and proactive thinking to make the workday for those around you more productive, this could be the opportunity for you!

We are currently recruiting for a Business Coordinator to join our Gender Equality team. We’re currently a small team in the Minderoo family but we are in a growth phase and we’re looking for that bright spark, that individual with a can-do attitude, a great sense of humour and a love for all things administration to join us.

This role is fast-paced and diverse, no two days are the same, it will involve:

• Managing complex calendars including meetings with participants in multiple time zones, both internal and external to the foundation.
• Coordinating often complicated travel arrangements domestically and internationally
• Liaising with internal and external partners, grantees, government officials and consultants
• Prioritising communications to ensure prompt responses to inquiries with transparency and collaboration
• Coordinating daily workflow, project progress and following up action items to ensure deliverables are being met.
• Scheduling and planning of events
• Providing operational support including document control, meeting agendas and minutes and financial expenses.
• Records and data management
• Opportunities to work on special projects as needed.
• Continually being an active member of the Gender Equality team-participating in team meetings, team events, and keeping a pulse on the health and effectiveness of the team.

Qualifications

About You

We live our values at Minderoo Foundation on a daily basis, they inform our work, our interactions and our decision making, so we’re looking for someone with:

• Ability to balance the quality of work with meeting deadlines, utilising time and resources effectively
• Positivity, resilience, openness to a constantly changing environment
• Amazing attention to detail, who cares about their work and is thorough and meticulous in their approach
• Flexible work approach and the ability to communicate effectively and adjust to a variety of working styles
• A team centric approach, naturally share information and work with others to solve problems

From an experience perspective, you will have:

• Worked in an administrative role previously for a complex and fast-paced organisation
• Demonstrated experience proactively identifying team needs and opportunities and helping champion and resolve them.
• Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals
• Experience working within organizational systems to improve efficiencies

Are you ready to embrace and care for your workmates like family?

Are you flexible enough to stop what you are doing and pursue new priorities and opportunities?

Are you really up for the challenge?

Additional Information

Next Steps

Please attach your resume and a cover letter explaining why you are up for the challenge!

Applications Close: Wednesday 2 November

Tattarang and Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islander people, men and women of all backgrounds, ages, sexual orientation, and People with Disability to apply.