Casual Administrative Assistant

Description

Job Description:

The Business Administrator Supply Chain Management (SCM) provides administrative and organizational coordination and support through undertaking a range of administration duties for the SCM Team. This position will support the P219 program in AUS providing administrative functions across all SCM teams in terms of general administrative and organizational duties and responsibilities

Primary Responsibilities

• Participate in the weekly Team Leader meeting updating the SCM and Team Leaders (TL’s) on all payroll, leave and general administrative issues.
• Develop and maintain the building key register and ensure all key holders in the building are signed for annually.
• Manage the SCM team templates and work instructions including coordinating the relevant Team Leaders & the SCM to review and sign off updates. Ensure the SCM portal is kept up to date and links to updated documents and templates work.
• Manage the SCM leave register including weekly update to the SCM and TL
• Process Leidos payroll fortnightly and be the site payroll point of contact for all Leidos staff.
• Maintain licence and training qualifications register for SCM staff and coordinate training bookings for staff including funding applications and payments
• Manage new employee induction checklist and ensure all new employees are fully inducted as per the checklist
• Be the Leidos HP point of contact in the absence of the HR Manager
• Maintain and schedule all annual online compliance training for all Leidos staff
• Manage the building Task Failure (TF) register. Submit and track all repair and maintenance TF.
• Understudy the Transport TL and learn the day to day running and organisation of the drivers
• Maintain the SCM contact details register and provide a copy toe the SCM and each TL as required
• Be the front of office point of contact including for U-drive vehicle bookings
• Enter the weekly passengers statistics
• Enter the weekly/monthly vehicle odometer readings into SAP
• Check all monthly invoices and advise SCM on payment approvals
• As required assist transport with driving duties
• Perform Ad hoc duties as assigned by the SCM

Basic Qualifications

• Typically requires high school diploma or equivalent and less than 2-4 years of prior relevant experience
• Must have excellent interpersonal, verbal communication and written skills
• Ability to work in a team environment; interacting with a range of federal and contractor staff
• Experience with computer software, including the Microsoft Office Suite and SharePoint
• Must be a U.S. Citizen with the ability to obtain a Top Secret SCI clearance with a polygraph

Preferred Qualifications

• Experience in support of a staff at a large corporation or military command
• General knowledge of IT and government terminology
• SAP experience (2 years)

Pay Range:

Pay Range $42,250.00 - $65,000.00 - $87,750.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Covid Guidance for the US

In order to enter Leidos facilities in the U.S. and to attend Leidos events outside our facilities, employees are required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC.

About Leidos

Leidos is a Fortune 500® technology, engineering, and science solutions and services leader working to solve the world’s toughest challenges in the defense, intelligence, civil, and health markets. The company’s 44,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement.

Securing Your Data

Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at corp_security@leidos.com.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Diversity

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.