Address
Form of work
Salary- FTE 0.5, Ongoing Position (Work School Friendly Hours across 4 days!)
- Salary: $58,566.00 - $63,239.00 p.a. Pro Rata Plus Super
- Location: Dandenong
Chisholm is Victoria’s premier public vocational education and training provider, with campuses located across Melbourne and the south east.
Each year, we welcome some 41,000 students from over 43 culturally and linguistically diverse backgrounds. More than 1,400 passionate and dedicated Chisholm employees work together to deliver quality training and education in Melbourne’s south east manufacturing heartland and key residential growth corridor.
A Victorian Government-owned TAFE, we aim to lead the way in education and training to inspire success and transform lives.
Our purpose is to excel in education and training and be respected and valued for enhancing the social and economic futures of individuals, industry and communities.
Our drive for commercial success is underpinned by our core values of Collaboration, Accountability, Integrity and Respect.
In the past 20 years, we have grown significantly to become a multi-sector institute, delivering a broad range of education and training programs and services in higher education, vocational education and training (VET) and school sectors across ten campuses in Victoria, online, in the workplace and overseas with partner educational and government organisations.
We offer more than 400 courses, from Victorian Certificate of Education (VCE)/Victorian Certificate of Applied Learning (VCAL)/ Vocational Education and Training Delivered to Secondary Students (VETDSS), through to nationally accredited qualifications such as certificates, diplomas, advanced diplomas, degrees, graduate certificates, graduate diplomas and short courses.
ABOUT THE ROLE
This position is accountable for high level providing administrative and operational support to the Employee Experience and Wellbeing team.
This role is a key participant in People Culture team, providing high level customer focused service, stakeholder management and general administrative and operational support. This role is responsible for assisting in case management processes, reports and ensuring governance frameworks are followed by the team.
Key Accountabilities include:
- Provide a professional customer focused service for the team that enhances the team’s image including assisting with enquiries, referring people to the relevant team member, conveying messages accurately, scheduling appointments and booking rooms
- Assist the Executive Officers of Committees within the Employee Experience team in the preparation of Agendas, papers, and minutes, ensuring Chisholm governance timelines are met.
- Prepare a range of regular documentation including reports, correspondence, papers, briefs and submissions as required
- Manage the purchase order and invoicing processes in accordance with Chisholm policy.
- Undertake general administrative duties as required to support and enable the effective function of the Employee Experience team
- Maintain case management systems ensuring case notes are updated in time for monthly reporting
- Assist the Employee Relations and Experience team with the organisation and filing of documentation and correspondence
- Ensure case files are prepared for meetings and legal processes upon request
- Assist with the preparation of Employee Relations briefs for the Executive
- Assist with the implementation of Agreements including assisting with the setup of Voting processes
- Assist in updating policies, procedures and practices to comply with guidelines and relevant legislation that improve the efficiency and effectiveness of people management practices.
- Support managers and employees in their understanding and application of PCS policies and procedures
You will have qualifications, skills, and experience in:
- Relevant qualifications at a minimum of Certificate level in Business Administration or related discipline or equivalent experience in a similar role
- Demonstrated experience in providing high level administrative support in a complex and demanding working environment
- Significant experience and advanced knowledge of Microsoft Office including MS Excel, MS Word, PowerPoint
- Experience with working through Chris21 or similar HRIS
- Experience in providing service excellence to all internal colleagues and external clients
- Demonstrated ability to build rapport and effectively engage with a diverse range of stakeholders
- Excellent written, verbal communication and interpersonal skills
- Excellent attention to detail and commitment to accuracy
Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.
We welcome and encourage applicants from diverse backgrounds to apply.
We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements please contact our People, Culture & Safety Team at Pcsops@chisholm.edu.au
ABORIGINAL AND TORRES STRAIT ISLANDER APPLICANTS
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people. If you have specific support requirements please contact our People, Culture & Safety Team at Pcsops@chisholm.edu.au
HOW TO APPLY
Applications for this position close 9 am 28 March 2023.
Applications should include:
- a covering letter
- curriculum vitae
- contact details of three (3) referees.
- valid Employee Working With Children Check
- National Police Check
- International Police Check (if applicable)
- verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
- certified copies of qualifications and transcripts.
If you have any questions regarding the position or require further information please contact Leahanne King – Head of Employee Experience & Wellbeing at
Chisholm reserves the right to withdraw an advertised position at any stage.
