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Salary- Various locations
- Job closes 12/02/2024
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:
- Growing innovative & competitive businesses, industries and regions
- Investing in science and technology
- Strengthening the resources sector.
If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.
Please see the for more information on the benefits and value of employment within the APS.
Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution.
Our work is supported by building a high-performance organisation. We continue to invest in our people and seek new approaches that will allow us to achieve our objectives and realise our vision in a rapidly changing and challenging environment.
The department has an active Executive Assistant (EA) Network that coordinates an array of support to all EAs across the department and its associated portfolio agencies. The main focus of the EA Network is to create a collaborate culture and foster a cohesive team environment.
What’s in it for you?
- Support through our ‘EA Buddy Program’ which partners new and established EAs together, providing support over a four-month period after commencing in your role.
- The opportunity to access informal learning and development opportunities through on the job support and the department’s EA Network.
- Ongoing access to training through our learning management system, additional external training can be explored.
- Opportunities for growth, empowering you to expand you role as you develop new skills and interests.
Our ideal candidates will:
- have excellent time management skills
- be able to effectively manage multiple demands and prioritise work accordingly
- demonstrate high level attention to detail
- have excellent interpersonal skills
- demonstrate discretion and integrity across your work
- be comfortable and adaptable to changing priorities
What you will do
You will be responsible for providing high-level executive and administrative support to our Senior Executive Service (SES) officers and their division and/or branch more broadly, and will demonstrate excellent organisation and office management skills.
The role includes, but is not limited to, the following duties:
- managing and organising the diary of the Executive you support.
- managing the processes and systems of the Branch and/or Division.
- assisting with workload management and prioritisation.
- assisting in the preparation of committee meetings and Senate Estimates hearings.
- providing a contact and facilitation point for staff and stakeholders.
- managing and organisation of your Executive and branch's inboxes, calendars, and appointments.
- managing the workflows of tasks for your Executive and ensuring priories and timeframes are met.
- maintaining processes and systems of the branch and/or division including preparation of committee meetings.
- organisation of travel and finance for your Executive.
- providing general administrative support to your executive and their branch including distributing information, preparing meeting agendas, record keeping and tracking of correspondence.
- providing support to other executives in the division when required.
- management and organisation of your Executive and branch's inboxes, calendars, and appointments.
- managing workflows of your Executive, ensuring priorities and timeframes are met.
- distributing information, preparing meeting agendas, keeping records and tracking correspondence.
- working cohesively with the division’s Executive Officer to manage processes and systems of the division including preparation of committee meetings and oversight of divisional coordination.
- organisation of travel and finance for your Executive.
- providing support to the divisional executive team.
- prioritising and identifying critical work requirements.
- networking across the department and APS, including having a high-level of communication with Senior Executive Assistants and the executive support team.
- mentoring, supporting, and working collaboratively with Executive Assistants in the department.
- the ability to establish strong working relationships with key stakeholders.
- initiative and experience to improve internal processes.
To be eligible for employment in the APS and the department, candidates must be Australian Citizens.
Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.
Notes
The department offers flexible work opportunities for many roles. Flexible or remote work arrangements may be considered, however that will be at the discretion of the Executive you support. Most of the positions that are available will be filled in Canberra.
A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.
Application information
Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.
Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 500 words and should align to the key duties listed above.
Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).
Accessible application documentation is available in other formats on request. Please contact or (02) 6276 1235 if you require assistance with your application.
Please refer to our information for additional information on how to apply.
Contact Information
For more information regarding this opportunity, please contact Monica Palmer on 02 6213 6326 or via email on Monica.Palmer@industry.gov.au
How to apply:
- Start your application by clicking the "begin" button.
By choosing to continue, you agree to the department's privacy policy and declare that you consent to the collection (and subsequent handling) of your personal information for the purpose of this recruitment process and potential employment in the APS.
