Executive Assistant, Pmo & Governance

POSITION SUMMARY:

The Executive Assistant provides professional high level administrative and executive support and related services for the Director, PMO & Governance. This includes managing the activities of the Director and liaising with senior management and key staff within the Department, the broader public service/sector and the private sector.

The role requires a highly organised and methodical individual with a communicative and collaborative approach, initiative and the ability to work with minimal supervision, so as to ensure that deadlines are met, and a high standard of work is achieved.

Are you:

• A highly organised and methodical individual who enjoys a busy environment.
• Able to prioritise tasks in a dynamic and demanding environment
• An excellent communicator with exceptional interpersonal skills and a collaborative approach to work
• Able to work with minimal supervision, be flexible and take initiative?

Accountabilities

• Prepare information and other content within prescribed timelines, of a standard suitable for external distribution for final presentation of reports, letters and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.
• Operate with confidentiality, discretion and a high-level of integrity and autonomy in managing communication between the Director, key stakeholders and the community and independently allocate issues for resolution and reporting by directors, managers and other employees.
• Use a wide range of software applications such as word processing and spreadsheets; assists others with problem-solving on word processing and related applications.
• Provide a range of effective executive support functions, including: providing quality support to committees, working groups and meetings as relevant and required; preparing reports, briefs and correspondence on complex issues.
• Arrange meetings and events as relevant and required, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
• Undertake project work as requested by the Director.

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.

HOW TO APPLY:

Applicants are encouraged to apply online, submitting a cover letter and a current resume.

The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.

As such, these employees are strongly encouraged to submit their application through rather than via external advertisement.

For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

For further information please visit the
https://www.vic.gov.au/department-health

Click 'Apply Now' to submit your interest in this position.