Executive Assistant To Managing Director

Duties/Responsibilities:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external stakeholders, where required welcoming guests onsite and at corporate functions
• Schedule meetings and appointments for Executive Directors/CEO and manage travel itineraries for the whole TE management team
• Managing and assisting monthly reimbursements of Directors and CEO, liaising with the Finance Team where required.
• Prepare internal and external corporate documents for executive team members and industry partners
• Drafting letters and documents; collecting and analysing information; initiating telecommunications.
• Prepares reports by collecting and analysing information.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

General Duties

• Maintains head office and meeting rooms, office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain an organized filing system of paper and electronic documents Assist and maintain inventory of corporate merchandise.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Assist and coordinate corporate events to take place outside of the work place, such as expos, fund-raising events and staff appreciation events (see particulars below)
• Contributes to team effort by accomplishing related results as needed.
• Secures information by completing data base backups.

职位类型:全职

工作经验:

• EA/ PA: 1 年 (首选)

工作语言:

• Chinese (必填)

工作权利:

• Australia (首选)

Work Location: One location