Address
Form of work
SalaryThe Executive Assistant provides professional high level administrative and executive support and related services to the Executive Director (ED), Health Capital Program (HCP) of the Victorian Health Building Authority.
Are you
- A highly organised and methodical individual?
- An excellent communicator with exceptional interpersonal skills and a collaborative approach to work?
- Able to work with minimal supervision, be flexible and take the initiative?
- Operate with a high-level of integrity and autonomy in managing communication between the Executive Director, key stakeholders and the community and independently allocate issues for resolution and reporting by Directors, managers and other employees.
- Identify and appropriately escalate issues having regard for political and environmental sensitivities and interrelationships of stakeholders and the integrated nature of program and service delivery activities.
- Draft documents, within prescribed timelines, of a standard suitable for external distribution for final presentation of reports, letters and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.
- Coordinate confidential and sensitive information with regard to personnel matters and external inquiries and investigations for the Executive Director.
- Review, modify, design, implement and effectively maintain record keeping registers and systems for the office of the Executive Director, ensuring systems and processes are developed/improved in collaboration with colleagues across the department (as appropriate) and subject matter experts, to identify the most appropriate solutions.
- Provide a range of effective executive support functions, including: accurately managing the Executive Director's events diary; providing quality support to committees, working groups and meetings; and preparing reports, briefs and correspondence on complex issues.
- Arrange meetings and conferences, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.
HOW TO APPLY:
Applicants are encouraged to apply online, submitting a cover letter and a current resume.
The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.
As such, these employees are strongly encouraged to submit their application through rather than via external advertisement.
For this position, you are not required to address each of the key selection criteria in a separate written document.
Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
For further information please visit the
https://www.vic.gov.au/department-health
Click 'Apply Now' to submit your interest in this position.
