Executive Officer

EL1 Executive Officer, Norfolk Island Branch / Norfolk Island Administrator's Office, Norfolk Island

Executive Level 1

Title:
Executive Officer

Classification(s):
Executive Level 1

Employment Type:
Ongoing/Non-Ongoing, Non-Ongoing Full Time/Part time

Salary:
$113,631 - $119,891 per annum plus 15.4% superannuation

IFA Salary - $125,352 - $129,256

Salaries in the department are provided through its Enterprise Agreement and supporting s.24(1) Determination. They may also be provided through Individual Flexibility Arrangements (IFA).

The department has an Individual Flexibility Arrangement (IFA) Framework applicable to employees at the APS6 and Executive Levels. Employees at these classifications may be eligible to receive salaries set out in the IFA Framework which are above those set out in the Enterprise Agreement and supporting s.24(1) Determination.

These IFAs can be negotiated prior to commencement and the IFA will be provided to staff on commencement with the department.

For more information on the IFA Framework and to understand what remuneration the department can offer, applicants are strongly encouraged to contact WorkplaceRelations@infrastructure.gov.au

Business Division:
Territories

Branch / Section:
Norfolk Island Branch / Norfolk Island Administrator's Office

Location:
Norfolk Island

Security Clearance:
Baseline Vetting

Job Reference No:
43047

Contact Officer:
AnnMaree Pike, (02) 6274 7423, AnnMaree.Pike@infrastructure.gov.au

Closing Date:
11.59pm AEST, Monday 12 June 2023

Our Department Values

Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.

The department supports workplace diversity and values the contribution of people from diverse backgrounds. We encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, people with cultural and linguistic diversity, and LGBTIQ people. The department is committed to achieving gender equality and, in particular, supporting women’s progression into senior leadership.

A little bit about us

The Australian Government, through the Department of Infrastructure, Transport, Regional Development and Communications (the Department), Territories Division, administers the Ashmore and Cartier Islands, Christmas Island, the Cocos (Keeling) Islands, the Coral Sea Islands, the Jervis Bay Territory and Norfolk Island. The Department also manages the Government’s interests in the Australian Capital Territory and the Northern Territory.

A key role for the Department is to strengthen communities and regions by fostering local economic growth and implementing good governance, including in Australia’s external Territories.

The opportunity we have available

The Department is seeking to fill the role of Executive Officer in the Norfolk Island Administrator’s Office (EL1). In this role you will work to the Administrator and the Territories senior executive to provide assistance and guidance to the operations of the Administrator.

As an experienced public servant, you will provide guidance and knowledge of government processes and systems to facilitate the administration of Norfolk Island.

As you will be required to relocate for the role, you will also directly experience living in a culturally distinct community, and gain a broader understanding of both the challenges and opportunities of living in a geographically remote location.

What will you do?

Your role as Executive Office to an Administrator will include:

Provide advice on significant issues for the Administrator, and proactively identify needs and connections across the community and broader Department.

Provide advice to the Administrator on policy documents including on responsibilities under legislation, and identifying risks and mitigation strategies.

Represent the Administrator with stakeholders to ensure the Administrator is able to exercise their statutory powers and responsibilities in meeting official, ceremonial and civic duties.

Review, coordinate, and provide quality assurance on workflow items for the Administrator and Executive.

Maintain effective relationships with staff on the island and residents in the community, including preparation of agendas and material for Administrator meetings with Senior Executives and Ministers and delivery of official hospitality and community events.

Lead and support strategic planning activities for the Administrators office (e.g. group planning days and other engagement activities).

Support the Administrator in their communications and community engagement opportunities.

Contribute to the smooth functioning of the Administrator’s office by working closely with the on-island operations teams to ensure good systems and processes are maintained in the territory.

Manage the staff and resources of the Office of the Administrator and complete ad hoc tasks as required to assist the Administrator.

Provide advice and liaise with Commonwealth agencies and officials in consultation with the department.

What else can we offer?

This is not your standard APS role! You will be involved in interesting, challenging and diverse work supporting the department’s role in administering these remote, regional and beautiful environments encompassing national parks, world heritage areas, infrastructure, utilities and complex industrial workplaces. You will be required to relocate, with assistance provided by the Department for both the relocation and ongoing support for living in a remote location, to Norfolk Island and live in the local community.

Additionally, the department offers all employees:
Networking opportunities across the department and wider APS

Capability development opportunities focused on your individual career goals

Mentoring and access to the department’s Professional Coaching Scheme

Flexible working arrangements where appropriate, including part time hours and home-based work.

Support for women’s progression into senior leadership

Who are we looking for?

We are seeking people with excellent knowledge of APS rules and procedures who can independently support the Administrator in their daily activities. We are also looking for effective and creative problem-solvers, with the capacity to respond calmly and pragmatically to emerging situations.

The successful candidates will be able to demonstrate:
Excellent interpersonal skills with the ability to work effectively under pressure, assess work priorities, and cultivate and maintain productive working relationships, including with the administrator, senior executive staff across the Department and the community.

Demonstrated ability to exercise sound judgement and discretion, work autonomously, and display the highest standards of integrity.

A strong commitment to the department’s vision and values, and to working collaboratively to get things done.

Excellent communication skills including the ability to influence and tailor written communication to a diverse range of audiences.

Professionalism, personal drive and integrity including demonstrated ability to achieve objectives in challenging circumstances.

An understanding of, and proven ability to work with a culturally diverse and distinct community.

Ability to work outside normal working hours.

The ability to work under pressure, managing multiple priorities to meet deadlines.

Eligibility requirements

Employment with the Department of Infrastructure, Transport, Regional Development, Communications and the Arts is subject to conditions prescribed within the Public Service Act 1999 including:

Citizenship: Candidates must be an Australian citizen to be eligible for employment with the department.

Health Assessment: The preferred candidate may be required to undergo a medical examination conducted by the department’s preferred medical provider.

Security Clearance: The successful candidate must be able to obtain and/or maintain a security clearance at the Baseline level. You must be willing to disclose all relevant and required information. You must have lived in Australia, or have a checkable background, for at least the preceding five years for Baseline Vetting clearances. More information on the security clearance vetting process is available on the Australian Government Security Vetting Agency (AGSVA) website.

Qualifications: Vocational or tertiary qualifications in WHS and demonstrated experience in a safety practitioner role will be highly regarded.

How to apply

Applications for this opportunity close at 11:59pm AEST, Monday 12 June 2023.

In applying for this position, you are not required to address individual selection criteria. Rather, you should provide a statement of no more than two pages outlining your background, capabilities and experiences, and how these align with the advertised role. You should also provide a CV, no more than four pages. The capabilities and behaviours required to be successful for this role are identified in the ‘Who are we looking for’ section.

Your application should be received through the department’s online recruitment system.

Applications via Indeed will not be accepted.

If you experience any issues with the system please contact the Recruitment Team on 02 6274 6161 or via email to recruitment@infrastructure.gov.au to discuss an alternative way to submit your application.