AddressAs a Prep to Year 12 campus, we cater for all children from ages 5 to 17 and offer every opportunity for each student to experience an individual learning pathway. We offer a caring, nurturing learning environment that acknowledges difference, celebrates effort and strives for excellence. We are seeking an experienced Executive Services Officer to join our team. The successful applicant will contribute to the effective and efficient management and administration of the school by providing a high level of confidential administrative and executive support to the Principal, as well as the effective administration of a second Business Services portfolio. This role is offered on a temporary full-time basis behind a period of Maternity Leave, from 08 July 2024 to 11 July 2025, unless otherwise determined.
About the Department:
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About Upper Coomera State College:
As a Prep to Year 12 campus, we cater for all children from ages 5 to 17 and offer every opportunity for each student to experience an individual learning pathway. We offer a caring, nurturing learning environment that acknowledges difference, celebrates effort and strives for excellence. The College motto, 'Learning Pathways to the Future' reflects our commitment to working in partnership with families to ensure every child has a quality education, which prepares them for a positive future. We pride ourselves as a leader in Science, Technology, Engineering and Mathematics (STEM) education, sporting excellence and the arts, and providing innovative, academically challenging, engaging and inspiring learning pathways for high achieving students. Upon completion at Upper Coomera State College, students will be equipped with the confidence and lifelong skills to succeed in their chosen pathways.
The Role:
Responsibilities include:
- Organise the Principal for liaison with senior government, private sector executives and community representatives in order to expedite the business activities of the school/college and the Department.
- Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents, financial management, and procurement.
- Undertake a variety of research, project and committee support activities, including coordination and preparation of plans, reports, correspondence and other documentation.
- Maintain effective time management practices for the Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls.
- Monitor progress and report to the Principal on various projects and action items, undertake investigation, research and analysis of sensitive and confidential matters.
- Provide executive support for meetings chaired by the Principal including preparing agendas, papers and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
- Develop and manage provision of administrative support to school operations in accordance with school guidelines developed in consultation with external sources. Involves identifying problems, conducting research, seeking expert advice (where necessary) and recommending solutions.
- Arrange appointments, meetings and conferences including venues, travel arrangements and accommodation and exercising assigned financial, purchasing and administrative authorities.
- Organise the Executive and the Leadership Team liaison with key stakeholders in promoting the strategic plan across the school/college.
- Effective administration of a second Business Services portfolio, including either Marketing or HR.
Please refer to the attached role description for any mandatory requirements for this position.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )
