High School Administration Officer

CLERICAL OFFICER LEVEL 3 

Annual Salary: $77,299 - $83,223 per annum 

Full time (38 hours per week)

About the Role

The High School & Senior College (HS & SC) Administration Officer is an important member of the school’s office administration team and is responsible for providing clerical and administrative services to teachers, parents, students and other members of the HS & SC in order to ensure efficient and effective operations. 

The successful candidate will be required to work 41 weeks per year and the annual salary will be pro-rated as such. 

Duties 

The High School Administration Officer is the first point of contact for enquiries from staff, parents, students and external organisations (in person, by phone and email). You will also be required to exercise judgement and decision-making to triage enquiries appropriately as required.

Within the High School and Senior College environment you will perform a varied administrative tasks to support students and staff such as: 

• making room and calendar bookings
• collection and distribution of mail
• stationery and office supplies ordering
• managing student locker allocations
• creating Student ID cards.
• Record and follow up student absences and maintain student absentee database (Synergetic).
• Apply first aid, manage students presenting as unwell, maintain up to date student medical records and first aid kit and register.
• Manage communications with staff, parents and stakeholders via email, and/or via the school's communication platform, Schoolbox.
• Coordinate parent-teacher interview booking process and logistics
• Manage administration of Year 12 project presentations and graduation assembly.
• Coordinate student immunisations
• Organise catering for school events
• support members of Senior Leadership with secretarial and administrative needs; and
• contribute to and collaborate with the broader school administration team to provide effective administrative support to the School.

Key Competencies / Skills & Qualities

• Well-developed verbal and written communication skills
• Maintain strict confidentiality
• Preparation and maintenance of accurate records
• Attention to detail and high level of accuracy
• Understand complex, multi-step written and oral instructions
• Professional telephone etiquette
• Ability to work and communicate with a diverse range of individuals and groups
• Problem solving to identify issues and suggest/create action plans
• Decision making skills
• A commitment and willingness to work as a member of a team
• Work with frequent interruptions 
• Operation of standard office equipment including the relevant software
• Use of multi-line telecommunication system

The successful candidate will:

• Hold office administration qualifications/certifications (preferred)
• Be proficient in Microsoft Office Suite Skills 
• Hold a current Working with Vulnerable People registration
• Hold a current First Aid Certificate (or be able and willing to obtain and maintain).

Please address your application to the HR Manager, Juliana McDonald and include:

• your current resume (including the details of two referees); and
• A one-page statement outlining your suitability for the position (addressing the above requirements.

Completed applications can either be submitted via the SEEK portal or emailed directly to HR@oranaschool.com. 

Only applications which include both a resume and a one-page statement, as outlined above, will be assessed. 

Application closing date: Wednesday 14 September 2022.  

Contact for enquiries: Juliana (02) 6287 8308.