Legal Secretaries

As a Legal Secretary, you will be have the following Key Responsibilities:

• High level, accurate word processing and typing.
• Complex formatting of documents (i.e. Microsoft Word, PowerPoint and PDF documents).
• Prepare briefs and documents and attend to routine correspondence.
• Monitor and manage the flow of incoming and outgoing correspondence.
• Travel and accommodation coordination.
• Information management (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases).
• Diary management (appointments, etc.) organise meetings, conferences etc prepare and distribute agendas, minutes and other material.
• Prepare, check and action a range of reports.
• Maintain filing, records bring-up and retrieval systems.
• Assist legal professionals to meet financial deadlines and/or commitments e.g. billing and time recording.
• Ensure compliance with procedures for payment of legal expenses and counsel fees.
• Consultation and liaison with internal and external clients and other stakeholders on various matters including confidential and sensitive issues.
• Training, coaching and developing legal secretaries.
• Ensure services are completed in a timely and professional manner.
• Assist with assessing the correct accrual and application of TOIL, recreation leave, sick leave and other leave, identifying and escalating any issues as they arise.
• Provide advice and training on the general operations of the team, branch and whole of practice, processes, procedures relating to legal secretarial work, finance, information technology and other corporate processes and functions.
• Utilise effective communication skills and problem solving skills to communicate and address any problems that may arise to resolve issues.
• Support the executive legal secretary to identify opportunities to adapt and change work processes and assist with the development of guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team.
• Receive client feedback and address and implement service improvement activities.
• Assist with the recruitment, employment, training and induction of new secretarial support staff.
• Assist with the induction of new staff within the legal team, including the coordination of information technology, telecommuting needs, telephone requirements and personnel requirements.

If this role sounds like you, please APPLY NOW submitting your resume in WORD format.

If you would like more information or to discuss the role, please contact Angela Macpherson on (07) 3230 0***