Manager, Office Of The Chief Executive

Department for Trade and Investment
Job reference: 526763
Location: 5000 - ADELAIDE
Job status: Ongoing
Eligibility: Open to Everyone

The Department for Trade and Investment (DTI) helps industry ecosystems and businesses identify and capitalise upon opportunities for job creation and economic growth. A strong economic future for South Australia depends on growing exports and investments. DTI works with South Australian businesses and stakeholders to boost exports, attract investments and grow the state’s international engagement and showcase South Australia to the world.

DTI supports businesses to connect with overseas markets, create strong international relationships and capitalise on export opportunities, while at the same time, strengthening the South Australian economy through investment and creation of jobs.

The Role:
Reporting to the Chief Executive, the Manager of the Office of the Chief Executive (OCE) manages a comprehensive range of high quality, professional, confidential and responsive executive support services to the Executive, comprising of the Chief Executive, Chief Operating Officer and Executive Director Invest SA.

This incorporates the maintenance of key relationships and networks including ministerial offices, diary management, researching information, delivery of projects, overseeing Executive travel arrangements and itineraries, co-ordination of agendas and papers for high-level meetings, and business process improvements to support the Department’s objectives.

The role is also responsible for ensuring the Executive are well briefed on issues through provision of advice on appointments, events, correspondence and coordination of appropriate briefing materials, presentations and speech notes; including the drafting of these documents as required; and projects are professionally planned, managed and delivered to support the Executive and Department.

You will be passionate about leading the executive administration support team and using your initiative to enable the Executive to make a difference to the state’s growth and future prosperity.

About You:
You will love working in a fast-paced and busy environment, juggling multiple priorities. Your communication skills and ability to remain calm under pressure will also be vital. To be successful in this position, you must be able to demonstrate experience across the following key capabilities:

Experience coordinating the provision of a range of senior level confidential and responsive administration services, including delivery of documentation, organisation and support of meetings and functions, and the delivery of accurate and effective records and data management.
Knowledge of government including policy development, decision-making, management and accountability systems and processes, as well as Parliamentary, Cabinet and Ministerial decision-making processes.
An understanding of the protocols and procedures operating between a Government agency and a Ministerial office.
Experience in establishing and maintaining relationships with a track record of effective collaboration across diverse stakeholders at executive and operational levels, including coordinating and influencing others to achieve time critical and sensitive work to meet Departmental and Minister’s objectives.
Ability to communicate clearly, concisely and effectively both verbally and in writing with people at all levels including proven ability to consult, liaise, influence, negotiate and manage conflict with tact and diplomacy.
Exercise sound judgment in identifying, responding to, and managing day-to-day and exceptional issues, including through facilitating timely involvement of relevant others, to ensure results are delivered on time.
Enjoy working as part of a team and contribute positively to OCE working environment.

For further information about the role and key selection criteria, please refer to the Role Statement.

Desirable Qualification:
Tertiary qualifications in business, or commerce.

Special Conditions

Successful applicants will be required to obtain a satisfactory Department of Human Services Criminal History Check or National Police Check prior to employment. A renewal will be required every 3 years.

Remuneration:
ASO6 – $95,588 per annum – $101,109 per annum

Enquiries:
For all confidential enquiries, please contact Julie-Anne Burgess, Chief Operating Officer at Julie-anne.burgess@sa.gov.au.

Application Instructions:
All applications must be submitted online.

If you are interested in this opportunity, please submit a covering letter (no more than 2 pages), outlining your skills and experience in relation to the key capabilities outlined in the role statement, a current CV and the contact information of three referees including your current line manager. Referees will not be contacted unless there has been prior discussion with the candidate.

All applicants must complete a ‘Pre-Employment Declaration in the SA Public Sector’ form.

Applications close: 13/04/2023 5:00 PM

Office experience