Office Manager

About John Holland

We're all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia & New Zealand.

From the epic to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.

While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.

Are you up for the challenge?

About the role

We are currently seeking an Office Manager to join our Fortitude Valley office. As an Office Manager, you'll help plan, direct and coordinate administration & support services as well as manage and support employees to provide an effective, efficient and professional administration/support service.

Key responsibilities

• Manage the day-to-day operations of the office
• Oversee and coordinate the running of reception and administration functions as well as provide support and training to the staff
• Cover reception as needed
• Oversee appropriate resourcing for support staff and provide backup support to the Regional General Manager, pre-contracts team, receptionist, office support staff and other departments when necessary
• Establish, build and maintain relationships with the property managers, office suppliers & sub-contractors to ensure deliveries and works are scheduled and completed
• Coordinate and manage travel administrative services and follow up on any queries from the travel office or senior management
• Work with internal departments to ensure new starter IT equipment is ordered and set up at the assigned desk prior to their first day
• Monitor and enter office manhours into HSE systems
• Organising & coordinating events
• Management of carparks
• Facilitate the ordering of PPE and John Holland merchandise
• Processing of invoices

About you

The successful candidate will have:

• 5-8 years experience working within an office environment
• Experience providing support at a senior level
• Basic knowledge of accounting, data and administrative management practices
• Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we're committed to being an employer of choice. For us, a diverse, inclusive and enjoyable culture is the foundation for great work. It's why we encourage applications from people of all ages, nationalities and cultures, and promote a flexible way of working that enables a work-life balance.

We'll do all we can to help you deliver your skills, and make a difference right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health & safety. We want you to be with us for the long-term, so providing you with a rich career experience and ongoing development is our priority.

A note from John Holland to Recruitment Agencies

John Holland politely asks that you do not make any approaches or send any unsolicited resumes to our Resourcing Team or Hiring Leaders across our business. John Holland is not responsible for any fees related to unsolicited resumes.