Part-Time Executive Assistant to Director of Family Office

About Us

We are a Family Office committed to managing and preserving the financial interests and well-being of our Directors. With a strong focus on a personalised and tailored service on being solution focussed to manage the weekly task list. Maintaining the highest standards of confidentiality, we have long standing relationships that require diplomacy to continue to maintain and deliver the needs of our office.

Job Overview

We are seeking a highly organised and experienced Part-Time Executive Assistant to support the Director of our Family Office in Canberra. The successful candidate will play a crucial role in ensuring the smooth functioning of day-to-day operations, handling administrative tasks, IT support (to the level of troubleshooting issues that arise) and provide executive support to the Director and the Family Office greater components.

Responsibilities:

1. Administrative Support

•  Provide personalised 1:1 in-person support with managing the Director's schedule of varied weekly tasks.
• Handle emails, and correspondence with professionalism and discretion.
• Prepare and edit documents, take actions from meetings, and provide coordination of papers for meetings as required.

2. Logistical Coordination

• Arrange travel itineraries, accommodation, and logistics for the Director.
• Coordinate and organize events, conferences, and meetings.

3. Information Management

• Maintain confidential records and files.
• Conduct research and compile information as needed.

4. Communication Liaison

• Act as a liaison between the Director and internal/external stakeholders.
• Assist in drafting and editing communications on behalf of the Director.

5. Financial Management Support

• Assist with basic financial tasks, such as expense tracking and reconciliation.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Exceptional organisational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to maintain a high level of confidentiality and discretion.
• Previous experience in a Family Office or administration environment is a plus.

Working Hours

This is a part-time position, with flexible hours, totalling approximately and up to 10 hours per week in coordination with other duties from Capital EA who manages this position.

How to Apply

Interested candidates are invited to submit their resume and cover letter to ******@capitalea.com.au. 

Please include "Part-Time EA Application - [Your Name]" in the subject line.