Address
Form of work Overview
People. Passion. Pride. This is what has driven our teams since 1833.
Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at 200 locations in over 37 countries, across six continents. But at the heart of our business is our people. If you are seeking a role with opportunities to learn and develop, this could be the beginning of an exciting journey.
Overview
The primary function of this role is to provide efficient and effective administrative services within the Ramp department, particularly in relation to the payroll function and to provide assistance to the Ramp Operations Manager, GM and Supervisors.
Main accountabilities include:
General
Reception duties
Filing
Adhoc tasks as requested by Ramp Operations Manager
Administration
Data entry and record keeping of airline financial information using RSMS system.
Produce various reports for GM, Department Manager, HR and Supervisors.
Input weekly rosters into KRONOS.
Processing and monitoring of training hours.
General administration duties for International and Domestic Ramp.
Other ad-hoc duties as requested, including:
Plan and maintain annual leave
Ordering stock and uniforms
Maintaining administration documentation and files
Filing
Maintaining ‘attendance and leave' tracker
Payroll
Processing daily payroll exceptions via KRONOS
Process shift swaps, re-rosters and day swaps inputting into Workbridge
Process personal leave/annual leave, DIL and RDO's.
Forward leave forms to Head Office for action.
Liaising with National Payroll Officer.
Maintain employee leave spreadsheet.
Calculate and process allowances as per EBA and Award.
Update employee profiles in KRONOS and Workbridge with any changes.
Notify Rostering Department of any issues regarding roster duplication/shift error.
Answer Payroll queries and maintain query register.
Employee Services Portal queries.
Relief payroll for PAX & Cargo, adhoc tasks as required by PAX & Cargo Manager
Process accounts and invoices
Uniform and register
Safety, Security and Compliance
ALL employees have a responsibility and duty whilst at work to:
Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
Co-operate with their manager / supervisor in order to allow them to perform or comply with any legal requirements imposed on the company.
Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety or welfare reasons.
Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
Report any hazards, near misses, incidents, accidents or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
Fully understand the company health and safety policy.
Attend training courses as may be arranged by the Company.
Engage with MORSE and follow our code principles.
Qualifications and Experience
Aviation experience desirable but not essential
Confidentiality and respect for maintaining privacy
Strong verbal and written communication skills
Proven accuracy for data entry and attention to detail
Interpretation of relevant EBA and Award
Proficiency in the use of Microsoft Office products in particular Word, Excel and Outlook
Customer service skills
Ability to work in a team or autonomously
Administration experience
Ability to meet strict deadlines
Diversity
Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.
Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.
As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.
Application instructions
To apply, please click the link below. If you have any questions, you can contact Mirka Presilski. The closing date for submissions is 7 April 2023.
https://careers.jmenzies.com/aviation-intranet/vacancy/10196/description
