Process & Information Analyst

About the role:

Digital Services and Security Department (DSSD) helps to keep Victoria safe by providing reliable, secure, and easy to use technology that enables our people to do their job and our community to access our services. DSSD are a professional team that partners with our business to transform Victoria Police and lead the digital modernisation of the organisation. Within DSSD, Security, Information and Privacy Division (SIPD) are responsible for the strategic direction, governance of processes, provision of advice, stewardship and promotion of protective and cyber security, privacy, information management and records management.

SIPD are seeking a VPS4 Process and Information Analyst that will report to the Information Management Specialist and work with the Electronic Document and Records Management System (EDRMS) Project Team and other stakeholders to assist with the successful delivery of an enterprise EDRMS. In addition, the promotion of good records management practices and maintenance of relevant and contemporary SharePoint web pages (intranet). This role also involves process mapping post the EDRMS implementation to streamline work practices and increase uptake of the EDRMS aligned with an Information Management Program of Work.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Apply proven skills to assist the EDRMS Project Team to successfully implement the enterprise EDRMS.
• Prepare and present high level briefing papers and reports on the new EDRMS and potential enhancements to management.
• Understand project management lifecycles with the ability to identify risks and issues while meeting tight timeframes.
• Accurately map, analyse, and translate business processes and information flows to understand the current state, and determine gaps to meet customer needs.
• Assist to uplift Information and Records Management awareness across the organisation using different forums and tools including SharePoint Online aligned with internal policies and industry standards.
• Monitor and maintain SharePoint web pages (intranet) to ensure Information Management and EDRMS content is current and contemporary.
• Deliver outcomes in response to the Information Management Program of Work including ongoing projects to increase EDRMS uptake.
• Develop and maintain effective working relationships and consultation with key personnel across business units, management, and relevant internal and external stakeholders.

As the successful applicant, you will have:

• Demonstrated experience with Electronic Document and Records Management Systems (EDRMS).
• Demonstrated experience with M365 and SharePoint Online to promote the importance of governance in the context of managing police records and documents.
• Demonstrated experience with process mapping and workflow.
• Well-developed interpersonal skills and the ability to communicate in an effective, timely and professional manner with internal and external stakeholders.

Requirements and relevant information:

• One (1) x full-time, ongoing position available.
• Working within the Security Information and Privacy Division, Digital Services and Security Department
• This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
• The successful applicant will be required to undergo National Security Vetting, achieve, and maintain a security classification of Negative Vetting Level 1 (NV1). To achieve this, applicants must be an Australian Citizen.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• In accordance with organisational policy, all Victoria Police employees are required to be fully vaccinated (including a booster vaccination) against COVID-19 or hold a valid medical exception. As such your employment with Victoria Police is subject to providing evidence of your vaccination status.

Your application must include:

• Resume
• Completed application form – the word document (2. Application form) attached to the job advertisement, must be completed and attached to your application.

Applications close midnight, 19 February 2023.

Please Note: All applications will need to be submitted through one of the following platforms: Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek.

Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE).

For further information on this role please contact:

Sandra Pickett on (03) 8335 8871 or via email

Richard Jackson on (03) 8335 8806 or via email

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email or on (03) 8335 6004.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: