Procurement Contract Administration Officer , Public Trust Office

As the Procurement and Contract Administration Officer you will manage procurement and contract related reporting, delivery of less complex procurement projects and manage a range of end-to-end purchasing functions. You will also liaise with a variety of stakeholders in providing contract administration support, guidance to business areas and supplier relationship management.

Job details Position status Permanent
Position type Full-time
Occupational group Administration
Classification AO4
Workplace Location Brisbane Inner City
Job ad reference QLD/PT114/22
Closing date 09-Jan-2023
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration
Contact person Greg Spedding
Contact details 3564 2177
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As the Procurement and Contract Administration Officer you will manage procurement and contract related reporting, delivery of less complex procurement projects and manage a range of end-to-end purchasing functions. You will also liaise with a variety of stakeholders in providing contract administration support, guidance to business areas and supplier relationship management.

Highly Desirable Requirements/ Special Conditions

Although not mandatory, the following will be highly regarded:

• a qualification in Purchasing or Procurement (or similar) would be advantageous.
• a minimum 1-2 years' experience in a similar role.
• an interest in the Procurement, Contract Management and or Governance function/s; and
• experience in one or both of Government and/or private sector procurement.

Key Responsibilities - for a full list please refer to the attached role description

You are accountable for providing support and assistance to achieve organisational outcomes through optimal strategies and practices to support the Procurement Services Team by:

• Undertaking less complex procurement projects including initial planning, development of documentation and establishment of contracts, ensuring compliance with Queensland Procurement Policy, achievement of desired business area outcomes and delivery of value for money; for review by the Senior Procurement and Contracts Officers.
• Analysing minor complex matters including identifying and assessing options and recommending strategies to resolve issues across purchasing, procurement, contract management and/or administration functions to support the Procurement Services Team.
• Preparing reports, correspondence, and submissions to key stakeholders and clients.
• Contributing to negotiations with suppliers and liaise with internal and external stakeholders to assist in achieving operational and strategic outcomes.
• Liaising with internal stakeholders across a variety of business areas to determine requirements and progress of less complex procurement projects, activities and workloads, and external stakeholders and suppliers for the conduct of less complex procurement projects, activities, workloads, and contract administration activities.
• Developing, maintaining and monitoring relationships with internal clients and external suppliers for the purpose of achieving and sustaining customer satisfaction and value for money. • Contributing to the development of governance material, processes, tender material, and local desktop guides related to the application of the Procurement Management Framework and services delivered.

How to Apply

To enable the panel to assess your merit, your application should include:

• A short statement (no more than one page) focusing on your knowledge, skills and attributes as outlined in the key responsibilities and key capabilities.
• Your current resume which details your work experience and relevant information to this position.
• Contact details for two work-related referees. At least one referee must be your most current or recent supervisor and have a thorough knowledge of your work performance and conduct within the previous two years.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote and .

If you experience any difficulties applying online please contact the Human Resources Services on 3564 2804.

Documents

Before applying for this vacancy please ensure you read the documents below.