AddressWe are currently seeking a proactive individual to join the team based at our Dandenong South location as a Purchasing & Inventory Coordinator.
You are a person who loves detail, multi-tasking, and doing good. The Purchasing and Inventory Coordinator will be responsible for end-to-end procurement of a range of stock and the coordination of embroidery as required. This role works as part of a close-knit Purchasing & Inventory team to ensure that State Schools’ Relief is operating efficiently and meeting strategic objectives. Working collaboratively with all internal teams, this position will provide a high level of support when implementing new stock items to our inventory portfolio. No day will be the same in this role!
Should you wish to apply for this role on SEEK, please attach your CV/resume and a letter addressing how this role is made for you by 1 June, 2024.
Key responsibilities include, but are not limited to:
- Develop, streamline, and improve processes for procurement and embroidery of stock items assigned.
- Ensure adequate stock levels are maintained for all assigned inventory items throughout the year.
- Form strong working relationships with assigned suppliers to ensure quality standards and competitive pricing are maintained.
- Work closely with the Chief Operating Officer and the Chief Executive Officer to plan for forward orders based on current trends.
- Raising and managing Purchase Orders to ensure timely delivery of stock.
- Coordinating with suppliers and internal teams to manage the supply chain effectively and minimise disruptions.
- Inventory optimisation, including analysing demand patterns, sales forecasts, and historical data to ascertain the ideal stock levels, reorder points, and safety stock levels.
- Prevention of stockouts whilst minimising surplus inventory, thereby reducing holding costs and maximising working capital.
- Execute the procurement process comprehensively, from initiation to completion. This includes identifying the organisation's purchasing requirements, fostering relationships with suppliers, soliciting price quotations, negotiating contracts or agreements, and confirming purchase orders.
- Ensure procurement of materials and services meet the requisite quality, quantity, and specifications, while maximising value for money.
- Identify dependable and cost-effective suppliers (non-affiliates), negotiating favourable terms and pricing, and fostering robust communication channels.
- Consistently assess supplier performance and explore avenues for enhancement, such as optimising the procurement process or identifying alternative suppliers.
- Maintain and ensure compliance with all organisational policies, specifically around procurement, Purchasing and pricing.
- Continuous improvement, including monitoring key performance indicators (KPIs), analysing procurement data, and identifying opportunities for process optimisation, automation, and efficiency gains.
- Assisting customers with phone queries and occasional customer service support.
Skills and experience required.
- A minimum of 2+ years in a procurement or similar role.
- Experience working with an inventory or ERP system to manage forecasts, planning, resources, and Inventory.
- High level of accuracy with the ability to retain information.
- Working within Purchasing and Inventory budgets.
- Highly proficient with Microsoft Office.
- Excellent organisational skills and the ability to manage multiple priorities effectively.
- Strong analytical skills and attention to detail.
- Excellent communication, written and interpersonal skills, with the ability to work collaboratively across various departments.
- Innovative problem-solving skills and proactive management of inventory and purchasing processes.
- Attitude of a self-starter with the ability to work autonomously.
- A demonstrated understanding of customer service.
- Ability to work to work to a deadline and effectively demonstrate time management.
Desirable.
- Continuous improvement mindset.
- Commercial acumen and a collaborative working style.
- Knowledge of clothing industry and embroidery process.
- Knowledge of Microsoft Dynamics Business Central.
