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Form of work
SalaryThis is a career opportunity for a customer focussed individual with substantial experience and knowledge of public sector recruitment and selection programs and services, to lead a cohesive and productive team in administering an online recruitment system.
About our team
The Recruitment Systems and Reporting Team is part of the Staff Recruitment and Employment Services branch that delivers recruitment services to over 830 public schools and a wide range of central services clients. We partner with school principals and line managers and support them to recruit the most suitable staff for their worksites. Our focus is on ensuring we provide expert recruitment system support within public sector best practice, and develop client focussed strategies and systems which achieve successful recruitment outcomes.
The Recruitment Systems and Reporting Team offer a robust team working environment with the satisfaction that the recruitment system support and reporting that we provide to our clients contributes to the best possible outcomes for our students. Our team provide system support and reporting, for the more than 25,000 vacancies and nearly 145,000 applications that drive the staff movements across the Department in any given year. To manage our high volume of recruitment activity, the Department has developed a modified version of the Recruitment Advertising Management System (RAMS), the WA State Government’s contracted e-Recruitment system.
The job opportunity
We are seeking an enthusiastic and motivated individual, who is experienced in the administration and maintenance of an online recruitment and selection system.
As the Recruitment Systems Coordinator you will provide leadership, direction, support and guidance in the development and maintenance of the Department’s online RAMS and the PeopleSoft Human Resource Management Information System (HRMIS), in the administration and delivery of position management services.
This function plays an integral role in identifying strategies and online initiatives to maximise the system’s performance and provide professional support in the delivery of recruitment services to over 830 public schools and a wide range of central services clients.
The successful applicant will be responsible for monitoring, analysing and reporting on data within the RAMS and HRMIS, in addition to identifying, testing and implementing systemic and process alterations to best utilise the RAMS systems functionality. Ensuring processes to manage and evaluate the effectiveness of recruitment and selection programs and services are implemented and maintained.
Leading a cohesive team of System Analyst, Candidate Management Administrator and Position Management staff, you would plan and coordinate the activities and responsibilities of team members, whilst ensuring professional and timely support is provided to clients. You would also maintain positive and collaborative relationships with system service providers, the Department’s ICT area, the Public Sector Commission (PSC) and other key stakeholders, to ensure effective system performance.
The role will require you to provide leadership, direction, support and guidance to staff in the administration and delivery of system related training for clients using our online recruitment system.
This role is an ideal opportunity for an individual who is skilled in the administration of an online recruitment system, with public sector experience, to work with a diverse set of clients, and lead a motivated, cohesive and productive Recruitment Systems and Reporting Team.
Our ideal candidate
Extensive experience in successfully leading a team and working collaboratively with colleagues to achieve customer focussed online recruitment solutions, are key skills for this position.
As a large public sector agency with competing recruitment priorities, you will need to demonstrate good organisational skills, a positive and professional approach to your work and team, a proven ability to engage and lead teams through continuous change and a willingness to engage in ongoing professional development.
The selection process
This selection process will initially be used to fill this permanent vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies, permanent or fixed term, that occur throughout our directorate for up to twelve (12) months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
Work Related Requirements
To be suitable for this role, you will need to provide evidence of your capacity to transfer knowledge and skills in the following selection criteria by demonstrating: * substantial skills, experience and knowledge of recruitment and selection principles, practices and processes and coordination of a recruitment management information system.
- substantial skills and experience in developing and delivering customer focused and effective services to clients.
- extensive skills and experience in managing, facilitating and working in a team environment, including the proven ability to engage and lead teams through continuous change.
- considerable skills and experience in providing consultancy and leadership support to senior management and staff.
- high-level written and verbal communication, interpersonal and negotiation skills including the ability to build and maintain effective relationships with stakeholders and clients.
Applications will be assessed against these work related requirements of the position. The business needs of the directorate may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
For further job related information:
Please contact Robin Fragomeni, Recruitment Systems Coordinator, by telephoning (08) 9264 4457 or emailing (not to be contacted for job application packages).
Application Instructions
Our aim is to make it easy for you to apply!
All applications are submitted online. Simply select “Apply for Job”, located at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A three (3) page application addressing Work Related Requirements against selection criteria 3, 4 and 5 in context of the position.
- A CV of up to three (3) pages outlining your recent employment history and professional learning relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
ELIGIBILITY
Employees will be required to:
- Provide evidence of eligibility to work in Australia for the term of the vacancy; and
- Obtain a current Department of Education Criminal Record Clearance before commencing employment
Employees will be required to:
- Complete the Department’s induction program within three months of commencement;
- Complete any training specific to this role required by Department policy; and
- Complete the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
The Department applies a four (4) day breach period to this selection process.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
