AddressAdvertised Vacancy Number IPS/SS896913
Appointment Pool
Mount Hawthorn Education Support Centre (ESC) is seeking to establish a pool of experienced and enthusiastic School Officers for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during the 2024 school year and up to the end of Term 2, 2025. Appointments can be made from the pool at any time for commencements within the 2024 school year, up to the end of Term 2, 2025.
As the first point of contact for our school, the School Officer is responsible for building positive relationships with students, parents/guardians, staff and the wider community. Using their strong interpersonal skills, suitable applicants should possess excellence in customer service delivery and be passionate about providing effective clerical support. They will be responsible for meeting and greeting visitors, answering the telephone and responding to routine enquiries.
Suitable applicants will also assist with general administrative duties, such as the preparation of correspondence, maintaining student records and faults management. Attention to detail and the flexibility to work in various roles are desirable qualities.
Suitable applicants will be required to meet deadlines and work well within a team environment. They will ideally use their excellent oral and written communication skills to perform a number of student-related activities, such as general data entry, enrolments, publication generation, receipting of contributions/charges and possess a strong understanding of excel and word processing. They should have a strong customer service focus and have the ability to provide effective clerical and administrative support.
Suitable applicants should also assist with the maintenance of school facilities, assets and resources, maintain and order office supplies, distribute and collect documents, forms and mail and collect and receipt monies in accordance with Departmental procedures. In addition, applicants with experience working with iPads with tasks which include deployment of apps through a Mobile Device Management Software and basic support for students with iPads would also desirable.
Suitable applicants will ideally have experience working in an Education Support Centre. Experience with Schools Information System (SIS) Integris, absentees, enrolments, faults management, Reporting to Parents, timetabling, RM Finance, RM Billing, Microsoft 365, and producing mail merge documents are desirable qualities. Mount Hawthorn ESC is a Compass school and experience with Compass or having the ability to successfully upskill in the use of a new information management system is highly regarded.
Mount Hawthorn ESC is a public school for children with special needs with a strong emphasis on reaching for independence. We provide an alternative learning environment to develop abilities, independence and educational, physical and social skills and knowledge, in preparation for the future.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
- Ability in using computers and a range of application software packages, particularly databases, spreadsheets, and word processing.
- Good verbal and written communication skills and experience in the application of customer service principles and practices.
- Good interpersonal skills and ability to work unsupervised and in a team environment.
Applications will be assessed against these work related requirements (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Mount Hawthorn Education Support Centre can be found by visiting mounthawthornesc.com.au or Schools Online
Additional information about Independent Public Schools is also available here
For further job related information
Please contact Amber McCahey, Manager Corporate Services, by telephoning 9338 0500 or *************@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV of up two (2) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.
If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.
ELIGIBILITY AND TRAINING REQUIREMENTS
Employees will be required to:
- Provide evidence of eligibility to work in Australia for the term of the vacancy.
- Consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment.
- Obtain or hold a current Working with Children Check.
- Complete the Department’s induction program within three months of commencement.
- Complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
- Complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement.
- Complete any training specific to this role required by Departmental policy.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Tuesday, 4 June 2024.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.
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