Address
Form of work About the Role
We are now looking for a Service Administrator to join our team based in Eagle Farm on a permanent and full-time basis. This position will report to the Contract Manager and will be responsible for a variety of administrative tasks including:
Create and update documents including quotations, purchase orders, CS orders, letters, procedures, presentations and spread sheets, as required;
Invoicing of CS orders ensuring all orders are prepared, with all costs presented for billing release in SAP;
Capturing and entering technicians’ timesheets and vehicle usage;
Manage and maintain technician requests accurately and in a timely manner, including annual leave requests, sick leave and clothing requests;
Maintain registers, including schedules, vehicles, billing and job tracking;
Organising and storing paperwork, project contracts, general documents and computer-based information through the maintenance of a hardcopy and electronic filing system, enabling the timely retrieval of documents (including emails);Monthly and quarterly reporting, including financial, labour, WIP and KPI reporting;
Arrange Domestic and International travel for technicians including flight bookings, accommodation bookings and travel packs, in addition to maintaining electronic and hard copies of all travel details.
Receive and prioritize all correspondence, draft and edit substantial correspondence and reports, including matters of a highly confidential nature
Monitor mailboxes whilst responding to and re-direct emails as appropriate
About You
To be successful, you must:
Have experience in a similar position within an industrial and service based environment
Demonstrate excellent communication and customer service skills
Be adaptable to change and work in a dynamic team environment
Have intermediate MS office skills
Experience in SAP (payroll/timesheets/purchase orders) or similar software (desirable)
Be a quick learner
What we offer you
In return, we offer you a Total Rewards Package that comprises:
Competitive salary and superannuation package
Career development, performance and recognition
Learning and development opportunities to progress your career in a global organisation
Employee Benefits Program – EAP, Service Awards, Peer to Peer Recognition Program, Paid Parental Leave
If you would like the opportunity to work with a global organisation and you are a person who values teamwork and safety, then we welcome your application.
Enerflex is an Equal Opportunity Employer
Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.
