Small Schools Business Manager - Mount Tarampa State School

Mount Tarampa State School is a small school in the Lockyer Valley. We are seeking a highly motivated and proactive individual who has excellent attention to detail to join our team. In the role of Small Schools Business Manager, you will contribute to the efficient operations of the school administration and provide timely and quality administrative support to the Principal.

About our school:

Mt Tarampa State School opened its doors on 23 July 1906. There were 22 students enrolled in that first year. The school was built on land that was offered for sale to the Department by Mr James West. In 1908, the community made a request for improvements to the building and the following year a second verandah was added. A school residence was built in 1918. With an increase in enrolments from 56 in 1918 to 80 in 1919 the School Committee applied to the Department for extra land. An additional 3 acres was added to the site by resumption from Mr West's property. The school celebrated its Centenary in 2006.

Your role:

As the Small Schools Business Manager you will have responsibility for the following:

• Operate autonomously to undertake day to day office procedures within well-defined policies (e.g. reception, arranging appointments, correspondence, maintaining school records and general administration), and utilise information and management systems to support effective and efficient reporting and administration.
• Undertake the day to day supervision and management of school support staff, including monitoring workloads and performance (working in collaboration with the Principal for any difficult performance management situations), identifying workforce capability requirements, and role modelling performance standards. 
• Oversee the signatories/approval of timesheets, leave applications, rosters, and arrange relief for school support staff, and organise, undertake and coordinate the recruitment, induction and training of school support staff. 
• Assist the Principal with the preparation of the school budget and administer day to day financial matters (i.e. accounts payable/receivable, corporate card monitoring, reconciliations, banking), input and export data to/from OneSchool for the Principal, to assist with budgeting and financial management.
• Assist the Principal with the management and coordination of school resources, assets and facilities (e.g. maintaining the asset register, organising repairs, facilities and grounds maintenance, planning and review of minor works etc.), engage external advice where appropriate and offer problem resolution support.
• Arrange technical support/maintenance as required with regard to the operation of computers, ipads, digital whiteboards, scanning and other technology/equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports; draft, check and process correspondence, with guidance from the Principal concerning correspondence of a non-routine nature.
• Communicate with internal and external key stakeholders (e.g. school and departmental staff, parents, students, and community members) in a way that encourages cooperation in complying with technical, business and administrative requirements; provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
• Network with other Business Managers, departmental and teaching staff and community representatives to ensure school corporate services are appropriate and in accordance with compliance and legislative requirements.

Mandatory requirements:

• When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

How to Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
• Attach a maximum 2 page written response outlining your suitability for the role.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted.