Vps3 Administration Coordinator

Reporting to the Manager, Quality Assurance Schools and Senior Secondary (Reviews), the Administration Coordinator is responsible for providing coordination and administrative support and guidance in relation to the registration and review of schools in Victoria.The Administration Coordinator will be involved in supporting the team of regulatory officers who undertake assessments, investigations and research to identify emerging issues, risks and trends impacting in the regulation of schools and senior secondary providers. The incumbent will work across the Schools and Senior Secondary Registration and Reviews Unit in support of delivering the review programs.Key tasks will include, but not be limited to, the maintenance of accurate database records, archiving support, coordinating incoming and outgoing correspondence, conducting research and to be the first point of contact for external enquiries from schools, members of the public and external review providers.Success in this role requires working within a team environment, facilitating the registration and review teams to function efficiently and effectively, including any administrative support for registration and re-reregistration activity during peak periods. The successful applicant will be organised, have a keen eye for detail, demonstrate excellent communication skills, and the ability to work well independently and as part of a team.
About You

• You are driven, enthusiastic and set high standards in your work performance.
• You are a collaborative team player with a “can do” attitude.
• You have a willingness to learn and ability to adapt to changing priorities.
• You have solid spoken and written communication skills.

Candidates must address the key selection criteria outlined in the position description.
For more details regarding this position please see attached position description.
The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website , HRWeb and our Diversity and Inclusion page
The Department of Education and Training (the Department) is committed to, so far as is reasonably practicable, providing and maintaining a working environment for its employees that is safe and without risks to health and that other persons are not exposed to health and safety risks arising from the Department's activities. The Department COVID-19 Vaccination Policy (Policy) requires its employees to be fully vaccinated against coronavirus (COVID-19).
The Department's Policy outlines the requirements for all employees, prospective employees who (or may need to) work outside of their ordinary place of residence and attend a workplace of the Department or workplace of another Employer on behalf of the Department and its portfolio agencies. Subject to exceptions, only employees, and prospective employees with up-to-date vaccination status (see definitions section of the policy) against COVID-19 and who provide evidence of their Vaccination Status are permitted to work for the department outside their ordinary place of residence.
For this role, you are required to submit proof of full vaccination as part of the recruitment process and prior to commencement employment. Please refer to the above link for more information. This role requires onsite attendance at one or more Department work locations.
Information about the Department of Education and Training's operations and employment conditions can be obtained from the following websites: www.education.vic.gov.au and http://www.education.vic.gov.au/hrweb/Pages/default.aspx.
Applications close 12 April 2023