Address Job Description
Location: Melbourne | Southern Metropolitan
Job type: Part time / From 15/04/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Finance
Reference: 1409541
Selection Criteria
SC1 Demonstrated technical knowledge of Cases21 finance and administration, Compass, Microsoft Office with demonstrated DET best practice processes and procedures along with the knowledge of where to locate the information if unsure.
SC2 Demonstrated ability to work independently flexibly and constructively in a team environment while ensuring continuous and efficient operation of the work environment as well as proactively showing the initiative and support to enhance work systems and practices.
SC3 Demonstrated high level written and oral communication skills with an ability to relate effectively with teachers and support staff and well as students, parents, external providers and the wider school community.
SC4 Demonstrated commitment to professional development and growth.
Role
Ashburton Primary School Administration Finance Officer is based in the administration building and will undertake a variety of support roles under the direction of the Principal and Business Manager. We require an energetic and enthusiastic person with excellent interpersonal skills, a bubbly personality, who shows initiative and who can perform a range of financial, office, organisational and reception functions.
Hours of work Monday-Friday 9am-3.30pm school term only
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Coordinate the delivery of administrative services within the school
In consultation with the principal, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Supports the first aid facilities and assists in delivering first aid to students
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Ashburton Primary School is a government education setting, located 12 kilometres East from Melbourne in the Boroondara Local Government Area and is part of the North Eastern Region of Victoria. It has been providing public primary education since 1928 and currently has a student population of 469 from Foundation to Year 6.
Our purpose is to engage and challenge students to achieve their best. Through our School Wide Positive Behaviour Support (SWPBS) framework, we encourage and promote inclusion and diversity, pro social interactions and positive behaviours. Our students are expected to:
Be Safe
Be Respectful
Be a Learner
Ashburton Primary School offers a broad curriculum for its students with explicit focus on Literacy and Numeracy. We follow the Readers¿ and Writers¿ Workshop approach in Literacy and our whole school Numeracy approach is based around the 4 proficiencies and thinking like a mathematician, with a specific focus on differentiation. The Victorian Curriculum areas of Science, Humanities (History, Geography, Economics), Health, Civics and Citizenship, Design, Creativity and Technology are taught through an integrated approach titled `Connected Learning¿. Each term the whole school focuses on a `big idea¿ and students investigate these concepts at a developmentally appropriate level through an inquiry approach. Foundation students begin most days with Play-Based Investigations where students can participate in educational play. Years 3-6 implement a 1-1 iPad Program. Currently, the Specialist sessions students undertake are Japanese, Physical Education, Performing Arts, Visual Arts and Library. Dedicated staff members teach in all these specialist areas.
Facilities
Three light filled pods of classrooms offer flexible open learning spaces, access to presentation areas, wet areas and toilets. The main building¿s upper level occupies classrooms conducive to single class and team-teaching spaces. The lower floor is for administrative purposes which includes a First Aid room, Principal, 1 Assistant Principal, an Integration & Inclusion Coordinator and Office admin staff. The Arts Precinct houses a purpose-built art studio and library. The gymnasium complex includes a full-sized basketball stadium adjoined to the Performing Arts Hall, commercial kitchen, Performing Arts space, internal toilets and access to community rooms.
For further information about the school please visit the website
https://ashburtonps.vic.edu.au/
