Admissions Assistant

Job no: 0061990
Location: Parkville
Role type: Full-time; Fixed-term for 18 months
Department: Student and Scholarly Services
Salary: UOM 4 – $73,943 - $78,476 p.a. plus 17% super

• Join the University’s central Admissions team to support domestic and international student enrolments.
• Further your administration experience working in a supportive and collaborative team.
• Brilliant benefits and a flexible hybrid (2 days working from home & 3 office days) work environment!

About the Role
As Admissions Assistant, you will be responsible for the accurate processing of applications within agreed timelines to ensure that applications from prospective students are processed as quickly as possible. You will also process international student applications and acceptances, including the preparation of documentation to enable international students to obtain an appropriate visa and enrol at the University of Melbourne.

Your responsibilities will include:

• Undertaking initial checking of applications to ensure they are ready for assessment
• Accurate processing of applications within agreed timelines
• Checking the University’s English Language requirement has been satisfied using an approved English language test and verifying test results where necessary
• Updating systems (StudentOne, PRISMS, OneCRM) as required
• Communicating with applicants via email and other systems

Who we are looking for
You will have excellent communication skills and demonstrated experience in providing exceptional client service. Your strong organisational skills will enable you to successfully manage multiple tasks simultaneously. You will work independently as well as collaboratively within a team to achieve results.

You will also have:

• Completion of a diploma-level qualification with relevant work experience or an equivalent combination of relevant experience and/or education/training
• High-level administration skills with strong attention to detail and accuracy
• Good computer skills, particularly in the suite of Microsoft applications, web and the use of databases and the ability to learn to use new systems

For further information regarding responsibilities and requirements please refer to the attached PD.

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your new team – Student and Scholarly Services – Admissions
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff
Student Enrollment supports all students to apply, enrol and re-enrol as easily and quickly as possible, focusing on service from a student perspective. We administer scholarships and prizes and survey the student experience.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at hr-careers@unimelb.edu.au, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Maddison Ryan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

Position Description