Admninistration Assistant - Headspace Co

Position Details
Reference Number 182859
Position Title Admninistration Assistant - Headspace Colac
Employment Status Temporary Full Time
Program Mental Health Drug and Alcohol Services
Location Colac Area Health
Salary $65,000.00 to $70,000.00
Hours Per Fortnight 80
Position Summary

• Opportunity to build a rewarding & diverse career in healthcare administration
• Rewarding role + Ongoing opportunities tailored to your professional goals
• Permanent Full Time Position - 80 hours per fortnight

About the organisation
Barwon Health’s Mental Health, Drugs and Alcohol Services and Colac Area Health, in collaboration with other local Colac partners, are establishing a new headspace centre for young people in the Colac/Otway region experiencing early symptoms of mental health disorders and common co-occurring difficulties.
The new Colac centre will act as a ‘one-stop shop’ for young people (aged 12-25 years old) in the community with mental health and wellbeing concerns. It will provide no (or low) cost, youth friendly, holistic care across the headspace four core streams: Mental Health, physical and sexual health, alcohol and other drugs and vocational training/educational support. The centre will prioritise providing and tailoring services to young people at-risk and in the early stages of their condition.
About the roles
We are seeking an administrative assistant to provide clerical and secretarial services to the headspace Colac team in order to support the service to provide courteous, efficient and clinically effective care for young people with major mental illness and/or drug and alcohol issues.
Duties include:

• Respond to Reception enquiries within standards, ensuring that enquires are attended to by either resolving or directing to most appropriate area
• Coordinate office activities to ensure the service meets the expectations of our customers, both internal and external
• Continuously improve Clerical and Secretarial processes.
• Coordinate escalated enquiries where appropriate
• Develop documentation and submit to appropriate staff member for checking
• Contribute to and assist Manager in the performance of area

Please note candidates may be contacted for interview prior to the closing date of advertisement.
What we offer

• Relocation Package & assistance available for suitable interstate candidates
• Located in the centre of Geelong's CBD, we also offer an easier commute from the Western Suburbs of Melbourne, rather than travelling across the city
• Flexible working arrangements
• Professional development
• Access to 24/7 employee wellness facility
• Attractive salary packaging benefits! Living Expenses capped at $9,010 and includes repayments on mortgages, credit cards, personal loans and rental payments / Meal Entertainment & Accommodation capped at $2,650 and includes food and drink consumed in a social or entertainment settings and some accommodation expenditure

Diversity and Inclusion
At Barwon Health we are committed to a diverse and inclusive workforce. We embrace diverse life experiences and the perspectives of our people, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexual orientation.
If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Mental Health Recruitment via email at
This role must be fully vaccinated for COVID-19 and meet the requirements of the Barwon Health Immunisation Policy.
#Victoria
Selection Criteria Essential: Can you please list Barwon Health's values?
Essential: Can you please choose one of Barwon Health's values and describe a situation in the workplace where you have displayed this value?
Essential: Data management skills
Essential: High level computer literacy, including Microsoft.
Essential: Excellent written and verbal communication and organisation skills.
Essential: Flexibility to work independently and collaboratively within a team.
Essential: I agree, to commence employment, I am required to meet Barwon Health's immunisation requirements (including full Covid-19 and Influenza vaccination) set out in the Staff Immunisation Policy. I acknowledge that meeting this requirement is mandatory and a condition of employment subsequently offered.
Contact Person Fausta Zanotti
Contact Person Job Title Admin Team Leader - Remote Sites
Contact Number 0468572640
Contact Email fausta.zanotti@barwonhealth.org.au
Alternate Contact Person Aisling McCarthy
Alternate Contact Number
Alternate Contact Email Aisling.McCarthy@barwonhealth.org.au
Closing Date 13/02/2024