Assistant Director, Audit And Governance Secretariat

• Ongoing & Non-ongoing
• Executive Level 1 ($121,717 - $138,722) plus 15.4% superannuation'
• Barton, ACT

• Location: Barton, ACT
• Application Closing Date: 05-Jun-2024 by 11:30pm AEST

ClassificationExecutive Level 1 ($121,717 - $138,722)Employment TypeOngoing & Non-ongoingThis role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the PM&C delegate.Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.Flexible WorkAt PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.Who we areThe Governance, Performance and Audit (GPA) Branch is a small, dynamic and friendly team which sits within the Corporate and Technology Division. GPA is responsible for PM&C’s internal governance arrangements, this includes: managing the annual audit program; secretariat support to the department’s governance committees; coordination of operational and strategic planning (Corporate Plan, Annual Report, Business Plans); preparation of the Risk Management Framework, Risk Management Plan and Fraud Control Plan, and managing fraud control and investigations. We have extensive reach across the department and work closely with the senior executive. Leading the audit team, this role has in-depth insight to many of the interesting programs of work of national significance being delivered by PM&C and in partnership across the APS.What you will doWe are seeking a motivated, detail-oriented candidate to fill the role of Assistant Director, Audit and Governance Secretariat.You will work across the department to develop and deliver the Internal Audit Work Program, support internal audit activities and coordinate activities for external audit, and provide secretariat support to the department’s Audit and Risk Committee.You will lead a small team to:

• Drive the development, delivery and monitoring of the department’s Internal Audit Work Program, including:

- Undertaking research on audit topics.
- Coordinating meetings with senior executives for the development of the Internal Audit Work Program, including preparation of meeting materials.
- Preparing reports on audit activities and implementation of audit recommendations.
- Coordinating and supporting business areas during the course of audit activity. * Contract management of audit service providers, including:- Working with service providers to develop audit plans, manage milestone reporting, review audit reports, and ensure work undertaken is within the agreed scope.
- Administering the contract payment schedule. * Provide high level secretariat support to the Audit and Risk Committee, including:- Providing high level advice to Committee Members.
- Implementing and delivering governance arrangements, including maintaining the Committee Charter and work plans.
- Coordinating meeting arrangements, drafting briefs, agendas, papers, minutes and managing actions arising.
- Coordinating the appointments of Committee Members and ongoing contract administration. * Proactively foster and sustain relationships with key internal and external stakeholders, providing high quality advice and managing the resolution of issues.

• Provide support to business areas during the course of internal and external audit activity, including liaison with external auditors.
• Seek to improve workflow efficiencies through innovative management methods, streamlining administrative tasks and logistical support to business operations, including through the department’s Planning and Recommendation Implementation System for Audit Management.
• Handle sensitive information, maintaining confidentiality and modelling ethical behaviour and practices consistent with the APS Code of Conduct and APS Values.
• Other duties as required in consultation with the Director and Head of Internal Audit.

A merit pool may be established and used to fill the same or similar vacancies for 18 months from the date of advertising.What you will bringRelevant experience in internal and external Audit and/or Governance Secretariat will be highly regarded. You will demonstrate the ability to lead a small team to perform to a high standard in a time critical environment, manage competing priorities and demonstrate a flexible approach.Given the nature of this role, and exposure to sensitive conversations and information, you will possess sound judgement, discretion and strong attention to detail. You will be committed to working collaboratively across the department to drive results, have a deep understanding of the importance of the department’s purpose and values, and a proven track record in supporting senior leaders to deliver.To be successful in the role, you will demonstrate:

• Strategic thinking and the ability to identify emerging issues.
• Highly developed verbal and written communication skills, including the ability to prepare clear, concise and influential written advice and correspondence.
• Excellent stakeholder engagement skills, with prior experience working with senior executives essential.
• Resilience and the ability to perform in a rapidly changing environment and under pressure.
• High-level knowledge and skills in record keeping and building associated systems to ensure retention of corporate knowledge.
• The ability to work autonomously, showing personal drive, integrity and initiative; and
• The ability to conduct research and generate information and insights from datasets for reporting purposes.

Eligibility

• Under section 22(8) of the

, employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At PM&C to be eligible for this position you should be an Australian Citizen at the closing date of application, unless exceptional circumstances apply. * The successful candidate must be able to obtain and maintain a security clearance, or hold a current security clearance of an appropriate level.

• The successful candidate will be assessed through our pre-employment screening checks, such as an Australian Criminal History Check, and will normally be subject to a six-month probation period if new to the APS or has not yet completed their probation period elsewhere in the APS.

Security Clearance RequiredNegative Vetting Level 1 (Secret)How to applySubmit an online application through the by 11:30pm AEST on 05-Jun-2024.As part of your application you will need to provide:

• Your resume (maximum three pages)
• A ‘500 word pitch’ telling us how your skills, knowledge, experience and qualifications make you the best person for the job and to perform at the relevant classification level.

You are encouraged to refer to the Candidate Pack and the relevant classification level of the to assist you in drafting your 500 word pitch.You may also refer to the APSC resource for further guidance and assistance on applying for jobs in the Australian Public Service.Contact OfficerMelinda Rio on 0436 300 145 or melinda.rio@pmc.gov.auPlease Note – This is an unclassified web based recruitment system so your application must not contain any classified or sensitive information. This includes in your one page pitch and resume.