Address Job No: USU2024
Location: Camperdown, Sydney, NSW
Work on campus
Rare and exciting opportunity
Gain valuable work experience in an interesting environment
ABOUT THE ROLE
The Committee Secretary provides administrative support to the USU’s student experience committees e.g., Debates and Clubs and Societies and Working Parties, (as required).
The Committee Secretary is responsible for upholding high standards of corporate governance by ensuring each student experience committee is operating in line with its constitution and other USU guidelines, meetings are effectively organised and minuted, and appropriate records are maintained.
The Committee Secretary is will also undertake ad hoc projects as per the Direction of the CEO, USU President and Head of Department - Student Programs.
WHAT YOU WILL DO
The primary responsibilities of this role include:
To co-ordinate agenda setting, in conjunction with Committee chairs and relevant staff members and distribute agendas and previous minutes for the prospective meetings
To attend and record minutes of committee meetings as per USU guidelines
To undertake general administrative tasks as required
To answer email and telephone enquiries in connection with committee activities
Assist in the coordination of annual events as required
Be familiar with procedures for C&S, Debates and other USU meetings
To appraise, arrange, describe, supervise and store records of the USU’s Committees and it predecessors in accordance with USU’s archival principles
ESSENTIAL CRITERIA
Demonstrated knowledge of the USU’s C&S and/or Debates programs
Excellent attention to detail
Excellent keyboard and typing skills
Excellent and professional communication and interpersonal skills
Excellent organisational skills
Ability to maintain confidentiality
Ability to be flexible regarding working hours to fit in with various meeting times, particularly in the evening
DESIRABLE CRITERIA
Experience in administration of Committees and Meetings
Previous minute-taking experience
Current University of Sydney student
Current USU member
Knowledge and understanding of universities and university unions
Knowledge and understanding of meeting procedures
Knowledge of WHS issues relevant to work activities and work area
Strong rapport with young people, particularly students
Demonstrated understanding of customer service
HOURS OF WORK
Approximately 8 hours per month
THE PAY
$30.72 per hour + 11% Superannuation
START DATE
Friday, 1 March 2024
HOW TO APPLY
The Health and Safety of our community is extremely important to us and so we ask that applicants are double vaccinated with a recognised COVID-19 vaccination and can show us their COVID-19 digital certificate or a medical contraindication exemption certificate.
You must have the right to live and work in Australia to apply for this job.
Please read the position description here carefully to assess your eligibility and suitability for the position before applying
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ABOUT THE USU
The USU (University of Sydney Union) is a not-for-profit organisation, whose purpose is to be the heart of campus life and we have been doing that since 1874.
Led by a student board elected by our members, the USU provides events on campus such as WelcomeFest, festivals, events and parties. We also run an amazing array of programs, including an active volunteering program and a Language Exchange Program, to name a few. We support over 200 Clubs and Societies as well as operate bars, food and retail outlets across campus, providing great coffee, fresh affordable food, graduation gown hire and official USYD merchandise.
Our Values | Strategic Plan
We are committed to promoting a workplace of equal opportunities. We promote healthy living and aims to protect the health and safety of staff, members and visitors to the University by providing a Smoke-Free Workplace. We do not accept unsolicited agency applications.
Due to the volume of applications received, shortlisted applicants will be contacted within approximately 4 weeks of the role’s closing date.
PLEASE NOTE: Once you have commenced your application you cannot save and continue at a later stage.
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