Court Clerk (355416)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight - flexible options available.

Duties

• Co-ordinate the day to day activities of the court, including pre-court checking, preparation and organisation of files, documents, exhibits, correspondence, statistics and liaison with Court Security.
• Ensure the proper and accurate recording and monitoring of court proceedings, including the monitoring and operation of technical equipment, together with the completion of all court records and associated correspondence.
• Provide a comprehensive level of administrative support and assistance to the Magistrate including chambers filing and under direction from the Magistrate provide acts, statutory rules, sentencing materials and other resources as required.
• Administer and maintain court files, the Magistrates Diary and ensure effective case management and procedural guidelines are maintained.
• Liaise with Magistrates, court staff, members of the public, the legal profession and prosecution to ensure orderly and efficient court proceedings.
• Discharge delegated responsibilities in respect of the business of any court.
• Provide relief to other Court Clerks in periods of leave, sickness and high workload.
• Support the training and development to new Court Clerks and assist in other areas of the court as directed by the Team Leader/Manager.
• Any other duties as directed by the Team Leader/Manager.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Desirable Requirements

• Knowledge and expertise consistent with qualifications recognised at Certificate 3 and 4 of Business Administration or equivalent level.
• Current drivers licence.

Download the Statement of Duties and any Associated Documents

Statement of Duties - (Generic) Court Clerk B3.docx

Statement of Duties - (Generic) Court Clerk B3.pdf

About the Department of Justice (Magistrates Court).DOCX

About the Department of Justice (Magistrates Court).pdf

Information for Applicants (DOJ) Short Form Application.docx

Information for Applicants (DOJ) Short Form Application.pdf

FAQs Short Form Application.docx

FAQs Short Form Application.pdf

How to apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4914.

For more information

Sarah Lucas
District Registrar
Email: sarah.lucas@magistratescourt.tas.gov.au
Phone: (03) 6165 7133

Reasonable Adjustment Queries

Organisational Development and Design Team
(03) 6165 7603