Division Administrator Trainee

NECA Education and Careers, in partnership with a reputable business in the construction Industry, seeks a vibrant individual to join our team in Heidelberg West.

This 12mnth full-time Business Administration traineeship offers a chance to gain valuable hands-on experience in a dynamic and fast-paced industry. You'll work alongside professionals committed to mentorship and professional development, providing you with ample opportunities to hone your skills for the industry.

Key Functions and Responsibilities:

1. Administrative Tasks:

   - Perform general office duties.

   - Maintain archive registers.

   - Monitor and distribute/action all incoming Divisional emails.

   - Attend and minute meetings as required.

   - Provide data entry and processing and keep databases up to date.

   - Provide support as required to Administration Support/TEGG Administrator.

   - Liaise with functions such as Payroll, HSE, Finance, and Administration Support.

2. Assist with Finance, Payroll, and Contractor Management Processes:

   - Follow up quotes, invoices, and debtors.

   - Open jobs, ensuring that all estimates, entities, delivery addresses, and contacts are correct.

   - Ensure licenses, qualifications, training, induction, and leave records are kept current.

   - Finalize job documentation and system requirements to enable closure.

   - Collate and provide information for Contractor Management and Portal updates as required.

3. Provide Customer Service:

   - Respond to and resolve all queries in a customer-focused, timely, and efficient manner.

   - Suggest improvements to procedures and processes and implement any changes as agreed.

4. Assist Engineering Services Operations:

• Undertake scheduling and distribute the schedule.
• Online Contract Maintenance – ensuring that all client external management systems are completed and updated with appropriate HSE, licenses, and commercial requirements.
• Organize inductions and training, including updating client portals with relevant information.
• Assist with project activities as required.

5. Assist Payroll and Accounts:

• Timely and accurate entering of all weekly timesheets.
• Undertake invoicing, including progress claiming and compliance with client invoice requirements such as uploading/updating portals, creating, and attaching paperwork
• Other responsibilities may be assigned as reasonably requested by the Division Manager.

What We're Looking For:

- Strong organizational and time management skills.

- Excellent communication and interpersonal abilities.

- Ability to work effectively in a team environment.

- Proficiency in Microsoft Office applications.

- Willingness to learn and take on new challenges.

- Prior experience in administration or customer service is advantageous but not required.

If you are motivated, organized, eager to learn and ready to kick-start your career in business administration we invite you to apply for this exciting opportunity.

Join us and be part of a supportive team committed to excellence in the electrical industry.