EA to CEO and execs

Are you a stand out, solutions focused EA looking for a new role where no two days are the same? If yes, we want you!

Have you got previous office management experience? Want to work with for a CEO who will rely heavily upon your ability to get to know the business and her schedule, allowing you to have ‘real’ impact on a daily basis?
This is a true EA role with a CEO who needs a smart, proactive and savvy individual with great business acumen and the ability to succeed in a multi-faceted role.
This diverse and dynamic role is a mix of everything the business needs day-to-day. You will need to have an outgoing yet firm personality, ability to prioritise the needs of the business and to multitask multiple jobs and deadlines.
About your role and responsibilities:

• Provide first point of contact, executive administrative and project support to the CEO.
• Conserve CEO’s time by monitoring incoming communications, coordinating meetings and events whilst keeping CEO abreast of priorities, changes and conflicts.
• Manage extensive email communication, diary, meetings and appointments in a timely and effective manner.
• Look after expenses for CEO, COO and other executives within the business.
• Assist Executive Team in managing output, workflow, operating rhythms and deadlines by being across strategic imperatives and priorities.
• Contribute to the growth of the organisation by being a key member of the team and ensure professional and friendly engagement with key stakeholders and cross functionality within the company.
• Review best operating practices and procedures to determine whether improvements can be made (in areas such as workflow, reporting procedures, or expenditures etc.) within the CEO’s scope of operation.
• File and retrieve corporate documents, records, and reports.
• Perform ad hoc requests and other duties as you are qualified and suitably trained to undertake.
• Being the contact point for board members, organising catering, coordinating tech, etc.
• Organise and manage all staff members' domestic travel.

Ideal candidate profile:

• Experience working with a high level of confidentiality.
• Excellent oral and written communication skills, organisation skills, and problem-solving skills.
• Meticulous detailed and proactive approach to tasks.
• Takes initiative in planning meetings and coordinating calendar events.
• Accurate typing with an eye for detail.
• Ability to work autonomously to deadlines and manage conflicting priorities.
• Advanced Microsoft Office Suite experience.

We are looking for somebody that has longevity in mind. Are you looking for a new workplace to call home? A role that you can settle in to and stay in long term? Please apply now for immediate consideration. Candidates selected for further discussion will be contacted promptly.
This is the perfect opportunity for someone to be exposed to a highly successful, corporate environment. Does this sound like your perfect match? Apply ASAP!
For any enquiries relating to this role, please contact Brooke McNeil.
Email: bmcneil@mjdrecruitment.com.au
Due to the volume of applications, only successful applicants will be contacted.