Elections Coordinator

$115,824-$130,355 (based on experience) plus 11% Superannuation
Contract Opportunity
We are the City of Melbourne, a City of possibility and place to be bold and inspirational.
We are rapidly transforming to meet the evolving challenges faced by a global city. With a vision of being a leading organisation for a leading capital city, our mission is to create positive impact for our community. Each day, we work with passion and purpose so that together we achieve incredible things.
Together we Make the Difference
How this position will Make the Difference to City of Melbourne…
As Elections Coordinator, this role is responsible for delivering the Governance work stream as a part of the overall program framework. This work stream focuses on delivering and coordinating CoM’s electoral obligations as laid out in the City of Melbourne Act 2001 (the Act) and City of Melbourne (Electoral) Regulations 2022 (the Regulations) by coordinating activities for formal issue of notice to our communities such as letters regarding entitlement, the commencement of caretaker period, and transitional arrangements for councillors. Working with the Program Manager and the wider program team, the Program Coordinator will project manage Governance and Finance and Corporate activities and deliverables to the end of the Program in February 2025. This position works with all teams in the program and is responsible for the elections work stream and included deliverables such as entitlement notices, Caretaker Period and councillor transition.
What you will bring…

• Ability to demonstrate and display City of Melbourne Values – accountability, integrity, courage, respect for self and others, and striving for excellence.
• Knowledge of/or ability to interpret relevant legislation, including the Local Government Act 2020, Local Government (Electoral) Regulations 2020, City of Melbourne Act 2001, City of Melbourne (Electoral) Regulations 2022 and the Privacy and Data Protection Act 2014 (Vic), and Valuation of Land Act 1960.
• Experience developing and implementing special projects that require the cooperation of multiple stakeholders, including preparing policy and systems which assist an organisation in effective compliance.
• Knowledge and understanding of Program and Project methodology and tools such as PMP, Waterfall, Agile, Project Planning, Risk and Issue Management, Project reporting.
• Excellent time management skills and the ability to manage strict schedules and changes in priorities.
• Excellent interpersonal and negotiation skills with the ability to work as an effective member of a small team.
• Excellent written and oral skills, including the ability to produce accurate and concise reports on time and in an appropriate form.
• Demonstrated commitment to excellence in customer service and capacity to develop long-term relations with clients, agents and members of staff.
• Discretion and judgement in handling sensitive and confidential information.

By joining us, you will become part of a remarkable team who work in a constructive and inclusive culture to shape the future of this city. Together, we champion difference, celebrate achievement and recognise positive impact.
To view the physical requirements of this position, please see below under Position Information.
How to apply…
As part of the online application form you are required to:

• attach your resume
• respond to the selection criteria, in a separate document (no more than two pages), as listed above under ‘What you will bring…’

Please address your covering letter to Hannah Europe-Finner, Governance Elections Advisor
For further information about the position please contact quetta.serradura@melbourne.vic.gov.au
Applications will be accepted up until 11:45pm Friday 15 March, 2024.
For those interested in , the City of Melbourne offers a great range of benefits. If you have any questions, or for more information, please contact
City of Melbourne conducts a safety screening process for all employees including a Police and Working with Children Check. For information about the broader collection and use of personal information by the City of Melbourne, please refer to our
City of Melbourne is proud to be a workplace that champions diversity. Our commitment is for our people to be safe, included and supported so that they can be at their best. As an equal opportunity employer, we encourage applications from people regardless of their gender identity and expression, ethnicity, cultural background, sexual orientation, disability and age. We look for the right values, skills and knowledge to build our capabilities so that we can best deliver for our community.