Engineering Administration Student

About Us :

Council is also engages technical specialisists to provide effective governance, accounting and finance, customer service, administration, engineering and asset management and information management services. 

About You :

QUALIFICATIONS AND EXPERIENCE:

• Successful completion of Year 12 or equivalent.
• Studying towards an Engineering degree.

KEY SELECTION CRITERIA:

• Demonstrated effective communication skills, in oral and written formats.
• Advanced information, communication and technology skills, with ability to utilise software packages.
• Demonstrated ability to problem solve.
• Effective time management skills.

Position Summary :

POSITION OBJECTIVE:

To assist the Assets, Emergency Management and Infrastructure and Works Departments with Engineering Administration duties during School Holiday periods.

Key Requirements :

ACCOUNTABILITY AND EXTENT OF AUTHORITY

• An employee in this Band performs broad tasks involving utilisation of developed skills;
• Works in a team environment or works individually under routine supervision;
• Work performed falls within general guidelines but with scope to exercise discretion in the application of established practices and procedures;
• Is responsible for assuring the quality of work performed;

JUDGEMENT AND DECISION MAKING

• In this position, the nature of the work is clearly defined with established procedures well understood or clearly documented.
• Employees in this Band are called upon to use some originality in approach with solutions usually attributable to application of previously encountered procedures and practices.

SPECIALIST KNOWLEDGE AND SKILLS

• Capable of working to a plan;
• Basic administrative/professional skills;

INTERPERSONAL SKILLS

Positions in this Band require oral communication skills and where appropriate written skills.

Job Responsibility :

KEY RESPONSIBILITIES AND DUTIES:

• To assist with Assets, Emergency Management and Infrastructure and Works Department administrative duties.
• To assist with GIS activities.
• To assist with Asset Managment data cleansing and inputting of data.
• To undertake any other administrative duties as delegated, that align with Band Level responsibilities and duties.

 Employees - Occupational Health and Safety

• Comply with all Risk and OHS Management procedures and requirements.
• Work safely and not place at risk the health and safety of other employees, contractors, volunteers or the general public.
• Visually monitor and report risk and safety management issues to your relevant Supervisor or Manager. Assist your Supervisor or Manager to rectify risk and safety issues to make the workplace/work site safe.
• Ensure asset related damage, hazards or potential hazards are reported to your manager, supervisor or OHS representative.
• Encourage other employees to consider safety factors within the working environment.
• Attend Risk and OHS compliance training as directed.
• Be an active member of your OHS designated working group. Show commitment to risk and safety through participation in formal and informal discussions/ meetings on risk and OHS issues.
• Cooperate with your employer and fellow employees with respect to any action taken by the employer to comply with the OHS Act.
• Attend safety meetings, tool box meetings and safety training as directed by your Supervisor of Manager.
• Distribute information funding opportunities and assist with project development and applications.

Council Assets Responsibilities

Take reasonable care of any council property or assets that you may use, have access to, or have overall responsibility for. Record and report to your Supervisor/Manager, any damage or potential for damage, to property or assets that you may use, have access to, or overall responsibility for. This may include risks such as accidental fire, arson, storm, flood or security.

ORGANISATIONAL ENVIRONMENT:

Reports to: Manager Assets and Emergency Management or Manager Infrastructure and Works

KEY COMMUNICATIONS:

Internal Liaisons: Assets and Emergency Management Department, and Infrastructure and Works Department.

External Liaisons: Nil 

ORGANISATIONAL RESPONSIBILITIES:

• At all times, behave in a manner consistent with Council’s Code of Conduct and human resource policies and guidelines (including Council’s Bullying/Equal Opportunity/Discrimination/Sexual Harassment policy).
• Ensure compliance to relevant OHS regulatory requirements and implement, promote and maintain Council’s OHS and Return to Work policies, procedures, training programs and initiatives
• Ensure compliance to relevant regulatory or legislative requirements; including but not limited to Information Privacy and Freedom of Information.

CHILD SAFE STANDARDS:

Yarriambiack Shire Council is committed to creating a child safe and child friendly environment where children and young people are respected, valued and encouraged to reach their full potential. All staff must adhere to Council’s Child Safe Policy and procedures and ensure that any reasonable suspicion of abuse to children or young people is reported.

EQUAL OPPORTUNITY:

Yarriambiack Shire Council offers a work environment free from discrimination, sexual or other harassment, victimisation, vilification and bullying. Employees are expected to contribute to the maintenance of such a work environment.

PRIVACY AND CONFIDENTIALITY:

Employees must respect and protect the privacy and confidentiality of information gained or accessed during the course of their employment. Employees are required to comply with the Information Privacy Act, the Health Records Act and Council’s Confidentiality policies.

Both during and after employment with Council, employees must not:

• Communicate confidential or private information to third parties.
• Make use of any information gained through employment at the Shire for any purpose other than the discharge of official duties.

PERSONAL HEALTH INFORMATION:

RECORD KEEPING:

Record keeping responsibilities for all staff members:

• Creating and capturing full and accurate records of Council business.
• Adhering to Council’s Records Management Policies and Procedures.

ANNUAL PERFORMANCE REVIEW:

Every staff member is required to actively participate in the annual performance review/appraisal process with his or her supervisor.

VARIATIONS TO CONDITIONS OF EMPLOYMENT:

This position description is subject to change from time to time as Yarriambiack Shire Council’s organisation may be developed or restructured. Any such re-organisation of duties shall be the subject of discussion with the position incumbent.

CONDITIONS OF EMPLOYMENT:

• As part of Yarriambiack Shire Council’s recruitment and selection process, a Pre-employment medical assessment, satisfactory Police Check and Working with Children’s Check (Vic) is required for this position.
• Current Victorian Drivers Licence (if over 18 years)

Job Functions :

Local

Job Benefits :

• Opportunity to gain hands-on experience in field of study

Selling Point :

Contact :

Human Resources