The key duties of the position include
Executive Support
- Manage the day-to-day operations of the offices of the CFO, including telephone, calendar, travel and e-mail.
- Liaise with staff across the Court to coordinate section activities.
- Plan and coordinate section meetings including preparing correspondences, collating and disseminating agenda and papers, arranging travel, taking minutes, and monitoring follow-up actions.
- Assist the CFO in preparing presentations for meetings involving Executive Management, Judges and staff, as well as collation of information and date for newsletters and reporting dashboards.
- Assist in investigating and managing expense reporting for the section.
- Provide miscellaneous administrative support to the CFO in the performance and recording of special project work.
- Undertake minor research tasks, and prepare routine correspondence, response and reports.
- Maintain, review and update general administrative systems and procedures.
- Other duties as directed.
Reporting and Compliance
- Coordinate the preparation and distribution of routine reports and meeting agendas and disseminate copies to the relevant stakeholders.
- Assist in the preparation of input to the Annual Report and the Corporate Plan and Budget.
- Other duties as directed.
Audit Committee Secretariate
- Assist the CFO and the Risk & Audit Advisor in preparing routine correspondence, response and reports.
- Assist in drafting meeting agendas, chasing up papers for distribution, and preparing and collating papers for pre meeting review.
- Assist in drafting final meeting agenda, preparing and distributing papers.
- Record minutes of meetings.
- Prepare minutes of meetings for review, circulate for feedback and finalisation.
- Other duties as directed.