Executive Coordinator - Office Of The Deputy Director-General, State Schools

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.
Your Opportunity

As the Executive Coordinator you will:

• Provide high level executive support to the Deputy Director-General while balancing conflicting priorities, working to deadlines and displaying a high degree of professionalism and judgement, with the ability to maintain a high level of confidentiality, in a fast paced and sensitive working environment.
• Coordinate, quality control and manage the workflow for the preparation of briefing notes, submissions, reports, media responses and correspondence on behalf of the branch and for use by the Assistant Director-General/Deputy Director-General, including responding to requests from the Minister's office, senior executives in the public and private sectors and stakeholders.

Your Role

A typical day in this role will see you:

• Monitor progress, and produce reports for the Deputy Director-General on various projects and action items and undertake investigation, research and analysis of sensitive and confidential matters.
• Arrange appointments, meetings and conferences including venues, travel arrangements, accommodation and receive visitors and delegations to the Office of the Deputy Director-General and facilitate and organise itinerary and travel requirements for the Deputy Director-General.
• Maintain effective time management practices for the Deputy Director-General, including ensuring the Deputy Director-General is appropriately briefed for meetings, coordinating diary appointments, prioritising correspondence and preventing unnecessary interruptions and screening telephone calls.
• Manage the workflow throughout the branch for the Deputy Director-General in line with priorities established by the Deputy Director-General and monitor important issues and follow up actions.
• Develop, implement and review executive support systems and procedures within the Office of the Deputy Director-General and throughout the branch ensuring that they operate in accordance with departmental requirements.
• Consult, collaborate and negotiate with executive management and senior officers from other agencies to resolve any matters as requested, including coordinating of briefing notes, submissions, reports, media responses and correspondence.
• Maintain effective working relationships with the Minister's office, Deputy Director-General's office, Director-General's office and senior executives in the public and private sector and stakeholders.
• Assist senior management in the development, implementation and evaluation of branch systems, processes, strategies, plans and reports.
• Maintain a high level of accuracy in all administrative documents associated with activities within the division.

Please view the attached Role Description to see a full list of duties.
To succeed in this role, you will demonstrate the following key attributes:
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• Supports strategic directionDemonstrated ability to coordinate a range of diverse and complex organisational activities and projects and work effectively with school, regional and departmental officers.
• Achieves resultsDemonstrated ability to manage operational and governance quality assurance processes that enable work to be completed within predetermined deadlines and maintain confidentiality and effective working relationships in a high pressure environment.
• Supports productive working relationshipsProven ability to work both autonomously, and as a member of a team, within a cohesive work environment in a complex, fast paced and agile workplace.
• Displays personal drive and integritySound knowledge of, or the ability to rapidly acquire sound knowledge of, the functions and organisation of the department.
• Communicates with influenceDemonstrated ability to communicate effectively, in both written and oral communication, including the ability to liaise and consult with internal and external clients regarding sensitive and confidential matters.

How to Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
• Attach a brief response (maximum 1 page) outlining your suitability for the role in response to the attached role description.

Applicants need to be a current Queensland Government employee to be eligible to apply.
Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

Quality assurance