Executive Officer (357866)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

73.50 hours per fortnight - flexible options available. 

• Supervise the administrative operations of the Abuse in Care team within the State Litigation Office including mentoring and training administrative staff in all aspects of their duties to ensure the delivery of effective administrative services.
• Coordinate, allocate and monitor workloads in accordance with service standards and review, modify procedures and develop Guidelines.
• Provide comprehensive executive support to senior legal practitioners assisting the State Litigator including:
  • timely, high quality and accurate document production using audio transcription and copy typing skills;
  • making complex travel, accommodation, function and other contact arrangements;
  • diary management; and
  • file management
• Report to the Senior Executive Officer in relation to matters of administration and staff supervision and undertake tasks as directed.
• Liaise with internal and external stakeholders including senior Departmental and Government staff.
• Deal with enquiries in the absence of senior legal practitioners by referring them to appropriate officers.
• Undertake such other administrative and clerical services within Crown Law as the State Litigator may require.

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

• A Current Tasmanian Registration to Work with Vulnerable People (Registration Status – Employment).

• Diploma in Business Administration or Business (Legal Services) or equivalent experience.

 Statement of Duties (357866) Executive Officer (February 2024).docx

 Statement of Duties (357866) Executive Officer (February 2024).pdf

 About the Department of Justice (Crown Law).DOCX

 About the Department of Justice (Crown Law).pdf

 Information for Applicants (DOJ) Short Form Application.docx

 Information for Applicants (DOJ) Short Form Application.pdf

 FAQs Short Form Application.docx

 FAQs Short Form Application.pdf

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.  We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4***.

Anne-Maree Emmerton
Senior Executive Officer
***************@justice.tas.gov.au
Phone: (03) 6165 3***

Organisational Development and Design Team
(03) 6165 7***