Finance & Office Assistant - Private Property Investment

Our client is an Australian and independent Private Property group, approaching $1 billion in AUM while abiding significant ESG initiatives with all projects. This client is currently seeking junior candidates to fulfil Finance & Office Assistant duties for the team, including supporting the Executive team, daily office administration, and being a key member of the finance team.

Our client is ideally seeking proactive and personable candidates junior candidates with prior administrative experience and interested in forging a career within financial services and property.

Note: Given the permanent nature of this position, only candidates with full and indefinite working rights are able to be considered.

Key Responsibilities:

• Executive Team Assistant
  • Plan meetings, organise and schedule appointments.
  • Assist with the preparation of reports and presentations.
  • Social media drafting and posting.
  • Fulfilling ad hoc requests for Executive Directors.
• Finance Assistant
  • Preparation of invoices and monitoring payment.
  • Processing of accounts payable and attending to supplier queries.
  • Ensure daily bank reconciliation.
  • Preparation and reconciliation of expense reports.
  • Assist with general ledger reconciliations.
  • Preparation of pay runs.
  • Assist with financial accounting, reporting and budgets.
  • Assist with preparation of BAS (Business Activity Statements).
• Office Manager
  • Provide general support to office visitors and meetings.
  • Maintenance of electronic filing system.
  • Co-ordinate functions and initiatives.
  • Update and maintain office policies and procedures.
  • General office management.

Fundamental Requirements sought:

• Prior experience working in property industry highly attractive.
• Tertiary degree in relevant fields looked upon favourably.
• Excellent verbal communication and writing skills.
• Strong organisational and time management skills, with shown ability to multi-task.
• Bookkeeping experience.
• Prior bookkeeping experience and familiar using accounting software, such as MYOB or Xero.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel, Powerpoint, Word in particular).
• Strong attention to detail and problem-solving skills.

Applicants for this position must be able to perform duties in-office, on a full-time basis.

This role will pay a competitive salary as per the market rate, commensurate on prior experience of applicants and open to negotiation.