Governance and Secretariat Officer

Join a university that is bold and progressive – where creativity is nurtured and encouraged.
Be part of the Office of the Vice-Chancellor, working closely with a high performing talented team of professionals.
Work with a dynamic and professional team using your experience to the max
Join the university of opportunity
The position is located at our Footscray Park Campus.
About Us:
At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride.
About the role:
Governance & Secretariat is responsible for managing many of the governance functions of the University, principally through advice and support of the University’s governing bodies. This team plays an important role in building and preserving stakeholder confidence in the management of the University.
As part of the Office of the Vice-Chancellor, you will work within a supportive and experienced team to manage and co-ordinate Committees and their processes (including high quality executive and secretarial support). There will also be opportunity to learn new skills and knowledge as part of broader portfolio projects.
The role requires high-level organisational, administrative, written and oral skills.
An example of duties you may perform will include:
Provision of high-level organisational and administrative leadership including preparing work plans, agendas, minutes and review and evaluation of operation of the Committees.
Preparation of reports with recommendations.
Consultation and collaboration with key stakeholders, internal and external.
Planning, developing, implementing and reviewing programs/projects/systems involving major change which may impact on other areas of the institution's operations.
Good understanding of Federal and State government legislation and policies related to the tertiary sector.
This is a full-time position at a HEP 8 classification, $102,256 - $115,153 (+4% from 1 March 2024) plus 17% superannuation, working 36.75 hours per week over a continuing contract period.
About you:
The successful candidate will have an understanding of governance or have a quasi-legal background, with support of senior governance committees seen as highly desired experience. They will be able to negotiate, influence and problem solve with key stakeholders including senior management and committee members as well as be comfortable taking direction. The successful candidate will have capacity to work on multiple projects simultaneously and deliver high quality results in a complex environment. The team are looking for someone who is flexible, personable and service oriented but who also has a commitment to continuous improvement and innovative practice.
What We Offer:
For information on our employee benefits, flexible working, discounts in private health insurance and gym memberships and salary packaging please visit https://www.vu.edu.au/staff/benefits-services-for-staff
How to Apply:
To view a copy of the position description, please click here .
Applications must include:
An expression of interest letter (EOI),
Your curriculum vitae/resume,
Application Closing Date: Friday the 8th of March 2024 (11:59pm AEDT).
For further information relating to the position or recruitment process, please contact Sofia Moisidis, Director, Governance and Secretariat by email at sofia.moisidis@vu.edu.au .
Our Commitment to Protecting Country:
Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.
Victoria University is committed to inclusion, equity and diversity. VU encourages applications from women, gender diverse, Aboriginal and Torres Strait Islander people and individuals from under-represented backgrounds in this field.
Victoria University (VU) is the University of the West .
For more than 100 years, Victoria University (VU) has offered accessible education to students in Melbourne’s west and beyond.
We are one of Australia’s few dual-sector universities, with currently over 40,000 enrolled vocational and higher education students studying across our campuses.
Our moral purpose is to provide vocational and higher education that transforms the lives of students and the communities we serve. Our values are a living set of actions that underpin our moral purpose.
The VU Values are that we are always:
welcoming
ethical
shaping the future
together.
This is the VU Way. We are always WEST.
At VU we believe diversity is a strength – the more diverse perspectives, identities, cultural backgrounds, ages and experience of our students and staff, the better our working environment, research and educational experience of our students.
With a culturally diverse population of students and staff from a wide range of backgrounds, we strive to foster a welcoming and inclusive environment where all students and staff are respected, valued and enabled to thrive.